Sports Information Coordinator

Sports Information Coordinator

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Please see Special Instructions for more details.

Applications are considered legal documents and as such all areas of the application must be completed or your application packet will be considered incomplete and will not be moved forward. While it may be appropriate in some areas of your application to indicated not applicable or NA do not use terms such as see resume or see attached. When listing your work experience please specify the beginning and end dates for each job you held and describe your experience as it relates to this position.

Application and supplemental questions must be complete. A resume will not substitute for a fully completed employment application and answers to supplemental questions. Incomplete applications will be rejected.

Applicant is responsible for ensuring that all required documents and those optional documents you choose to include are attached BEFORE clicking the Certify and Submit button.

Additional documents CANNOT be added to your electronic application packet once you click on Certify and Submit and following the remaining steps to receive your confirmation number so please be sure you have all documents you will upload handy and in an electronic format.

We regret we are unable to accept faxed emailed mailed or hand delivered application materials outside the online Applicant Tracking System ATS. Only application materials submitted through this electronic format will be accepted with one exception - the Citrus College Form 101. The information supplied on this form is confidential and is to be mailed emailed or hand delivered to the Director of Human Resources in a sealed confidential envelope.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

Position Details

Position Information

Position Title Sports Information Coordinator

Recruitment Start Date 09162026

Recruitment End Date 11032026

Open Until Filled First Consideration Date

Salary Range 38

Pay Rate 5644.71 - 7564.46 per month 32.57 - 43.64 an hour

FLSA Status Non-Exempt

Benefits

Health & Wellness · Fully-paid Medical Dental and Vision Insurance for eligible employees and dependents · Choice of HMO or PPO with very low co-pays and out-of-pocket costs · Flexible Spending Accounts for healthcare and dependent care · Free 247 Employee Assistance Program. Basic Life and AD&D insurance for employees only

Work-Life Balance · 19 Paid Holidays and 12 Vacation Days annually up to 22 Vacation Days annually based on years of service · 12 Sick Days annually · Opportunity for remote work after six months of employment up to two days per week with manager approval · Possibility of Modified Summer Schedule · Professional Learning Opportunities · No-cost Annual Staff Parking. Close proximity to the Metro rail system

Financial & Retirement Benefits · CalPERSCalSTRS Defined-Benefit Pension Plans . District paid post-retirement medical dental and vision for those employees who qualify and their eligible dependents · 457b 403b & Roth 403b Deferred Compensation Plans · Longevity Salary Increases

General Description

Summary

POSITION SUMMARY Under the general supervision of the dean andor designee publicizes and promotes District athletic teams and student-athletes develops and distributes numerous media guides team programs press releases and other materials maintains content on Districts official athletic department website updates and compiles information for athletic statistic reports and historical records attends home team and designated away events to perform a variety of functions in support of the athletic program and performs related duties as assigned.

Minimum Qualifications

Education and Experience

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE- An associate degree in a public relations-related discipline or the completion of at least sixty 60 college-level semester units and three years of experience in sports information journalism marketing public relations fundraising or a related field or in the absence of an associate degree or the completion of at least sixty 60 college-level semester units five years of experience in sports information journalism marketing public relations fundraising or a related field.

Preferred Qualifications

PREFERRED QUALIFICATIONS- Bachelors degree from an accredited college or university in a related field.- Demonstrated knowledge and experience with intercollegiate sports information concepts.- Experience creating and managing digital and print content including websites social media press releases photography publications athletic statistics team records rosters and competition results.- Experience coordinating athletic events promotions fundraising activities or game-day operations.- Knowledge of 3C2A rules and regulations and intercollegiate athletics reporting requirements.- Demonstrates sensitivity to understanding of and ability to work with the diverse academic socioeconomic ethnic religious disability gender gender identity sexual orientation immigration status and cultural background of community college students faculty and staff and successfully fosters and supports an inclusive educational and work environment.

Licenses and Certificates

LICENSES AND CERTIFICATES- Requires a valid drivers license.

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES- Coordinates marketing advertising and promotional activities for the intercollegiate athletics program including the writing editing design production and distribution of sports team media guides programs brochures and other print and electronic publications.- Coordinates sports media relations including information released to print broadcast media social media and website in print and digital format writes press releases and competition stories schedules interviews and serves as athletic department spokesperson for general media inquiries. Creates and maintains effective working relationships with members of the sports media provides detailed sports resultsstats and stories to generate media interest.- Attends all intercollegiate athletic home events to track game scores and statistics relates competition events to the media and reports statistical information to the California Community College Athletics Association Western State Conference Southern California Football Association and other applicable intercollegiate athletics organizations and agencies. Maintains current statistics records athlete lists team rosters alumni lists scholar-athletes and other information for each team.- Develops maintains and updates content for the intercollegiate athletics program website and social media.- Serves as the sports photographer coordinates and compiles photos of student-athletes coaches and staff takes team photos takes action shots at competitions for publication maintains sports photography portfolios.- Develops designs writes and produces press information brochures booklets press guides student-athlete handbooks coaches handbooks program review reports and other departmental publications for distribution to media colleges and universities. Produces materials in traditional new and emerging media formats coordinates production of a variety of materials for internal and external public relations purposes.- Maintains a calendar of activities and coordinates a variety of ongoing or cyclical projects such as receptions recognition events including the development and production of brochures fliers and programs assists with travel arrangements for athletic teams participates in preparation and coordination of athletic events.- Performs marketing duties develops volunteer support and participation in athletic program activities such as awards scholarships group meetings with coaches parents night and ticket promotions works with athletic directors and coaches to develop overall program and individual team fundraising plans and activities.- Identifies solicits and cultivates sources of funding alumni private individuals corporations and foundations for athletics. Assists in the preparation and monitoring of budgets for fundraising events for fundraising events for the athletics program.- Represents the intercollegiate athletics program at conferences meetings and various community and media functions prepares and presents oral presentations concerning sports information athletics and academics attends athletic events on- and off-campus.- Selects trains and maintains schedules of sports information game management staff.- Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner.- Demonstrates sensitivity to and understanding of the disabilities and diverse academic socioeconomic cultural and ethnic backgrounds of students.- Maintains the colleges archived athletic materials digital and hard copies including statistics promotional materials press releases videos pictures andor anything preserving the history of the college.

Knowledge Skills and Abilities

KNOWLEDGE SKILLS AND ABILITIES- Knowledge of rules strategies technologies and terminology related to public relations and marketing of intercollegiate sports.- Knowledge of principles and practices of media and public relations community outreach and fund development strategies.- Knowledge of journalistic writing including Associated Press style and reporting techniques and standards.- Knowledge of intercollegiate sports regulations and practices including California Community College Athletics Association 3C2A rules and regulations.- Knowledge of state mandated functions of the PrestoSports website including but not limited to the uploading of stats to the State 3C2A website through the PrestoSports portal.- Knowledge of statistical collection methodology including but not limited to sporting rules and regulations and the functions and keystrokes of in-game statistical software PrestoSports StatCrew etc.- Knowledge of District organization operations and objectives.- Knowledge of principles and techniques of establishing and maintaining positive public and community relations.- Knowledge of correct English usage grammar spelling punctuation and vocabulary.- Knowledge of current and emerging media and social media platforms.- Ability to write clearly accurately and effectively in a variety of styles for memos letters reports newsletters news releases fliers brochures advertisements website pages and other formats including social media.- Ability to edit communications for clarity and accuracy.- Ability to use a variety of computer software to perform functions such as word processing desktop and website publishing video editingpostingarchiving database management and presentation preparation.- Ability to use new and emerging technologies.- Ability to use a camera and take publicity photos and videos.- Ability to work effectively with media representatives.- Ability to calculate compile and maintain sports statistics and historical data for student-athletes and teams.- Ability to plan organize and implement fundraising efforts.

Physical Abilities

PHYSICAL ABILITIES- Requires ambulatory ability to sit in front of computer screen for extended periods of time to move about between workstation student-athlete success center and various officesareas and to reach for work materials and files.- Requires the ability to lift and carry lightweight materials under 20 pounds on an occasional basis.- Requires sufficient hand arm and finger dexterity to operate computer keyboard or other office equipment.- Requires visual acuity to arrange materials observe movements of people and read letters and numbers.- Requires speaking and hearing ability sufficient to hear over phonecomputer and routine conversations.

Working Condition

WORKING CONDITIONS- Work is performed indoors where minimal safety considerations exist.

Department Kinesiology Health and Athletics Department Administration

Job Category Classified

Assignment Full-Time

Percentage of Time 100

Months per Year 12 months

Work Days per Week M-F

Work Schedule per Day Work days and hours to be determined based on a 40-hour work week.

Work Shift Days Evenings Weekends

Bargaining Unit Classified

Citrus College Diversity Statement

CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of Citrus College to not discriminate against and to encourage a diversity of applicants based on national origin religion age sex or gender race color medical condition ancestry sexual orientation marital status physical or mental disability use of family and medical care leave genetic information military or veteran status gender identity gender expression or because they are perceived to have one or more of the preceding characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

SPECIAL INSTRUCTIONS TO APPLICANTS

Applications are considered legal documents and as such all areas of the application must be completed or your application packet will be considered incomplete and will not be moved forward. While it may be appropriate in some areas of your application to use NA" not applicable do not use terms such as see resume" or see attached". When listing your work experience please specify the beginning and end dates for each job you held and describe your experience.

Years of experience requirements are based on full-time employment 40 hours per week. Relevant part-time experience will be evaluated on a prorated basis and credited according to the average number of hours worked per week. For example two years of experience working 20 hours per week is equivalent to one year of full-time experience. Applicants are responsible for ensuring that all required documents and those additional documents you choose to include are attached BEFORE clicking the Finished Attaching Documents" button and confirming. It is advisable to attach Optional" documents first and then Required" documents once you are ready to click on the Finished Attaching Documents" button and confirming.

Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience please specify the beginning and end dates for each job you held and describe your experience.

Additional documents CANNOT be added to your electronic application packet once you click on Finished Attaching Documents" and receive your confirmation number so please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD PLEASE RESIZECOMPRESS THE FILE. If you do not have all your documents handy at the time you are applying for the position we advise you to click on Finish Attaching Documents Later". Be sure however to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember you will NOT be able to attach additional documents after you have selected Finished Attaching Documents" and have received a confirmation number and you will not be able to apply for a position after the position has closed.

About Transcripts

ABOUT TRANSCRIPTS - Candidates must upload copies of all transcripts need not be official at the time of application which prove sufficient for verifying minimum qualifications for this position. - Official transcripts will be required at the time of the job offer. - Transcripts must be from the awarding institution and must show that the degree has been awarded or conferred and the year. - Degrees must be earned or conferred from accredited institutions or an equivalent foreign institution by the first consideration date for this position. - All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position. - Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.

Selection Process

SELECTION PROCESS - A selection committee will review application packages of those candidates who have met the minimum qualifications for this position and will select a limited number of qualified candidates for an interview. - Each candidate may be asked to deliver a presentation on a topic of the selection committees choice. The candidate will be informed of the topic when an interview appointment is scheduled. - Each candidate may be asked to complete a writing prompt just prior to the interview. - Travel costs must be borne by the applicant. - Final candidates for faculty management and supervisorconfidential positions may be interviewed by the SuperintendentPresident. - If selected as a finalist the candidate permits the District to contact current and former employers to investigate employment history.

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