Sr. A/P Specialist

Company Summary:

We are a fast-growing, innovative company that is revolutionizing global health.  At Vireo Systems and pH-D you will be on the ground-floor of an exciting fast-growing company that focuses on its core values and is passionate about improving the lives of people and pets by delivering premium, health products through world-class research innovation and manufacturing.

Position Summary:

The Senior Accounts Payable Specialist is responsible for overseeing the full accounts payable cycle while ensuring the accuracy, integrity, and timeliness of financial transactions. This role serves as the subject matter expert for accounts payable, partnering closely with Procurement, Operations, Supply Chain, and Accounting to resolve complex invoice, vendor, and payment issues. The Senior A/P Specialist supports month-end close activities, audit readiness, process improvements, and internal controls while helping drive efficiencies across the procure-to-pay process.

Role and Responsibilities:

• Manage the full-cycle accounts payable process, including invoice coding, purchase order matching, approval routing, and timely payment processing while maintaining a high level of accuracy.
• Perform vendor statement reconciliations, resolve invoice discrepancies, and serve as the primary point of contact for vendor inquiries and payment issues.
• Prepare and execute weekly payment runs, including ACH, wire transfers, and check payments, while ensuring compliance with internal controls and payment terms.
• Support month-end and year-end close activities by reconciling AP subledger accounts, preparing accruals, and assisting with general ledger reconciliations.
• Maintain vendor master data, including new vendor setup, W-9 collection, tax documentation, and ongoing record maintenance.
• Collaborate with Procurement, Operations, Supply Chain, and Accounting to resolve purchasing, receiving, and invoice discrepancies while ensuring timely payment processing.
• Support internal and external audits by preparing schedules, documentation, and reconciliations while ensuring compliance with company policies and accounting standards.
• Identify opportunities to improve accounts payable processes, implement workflow efficiencies, and assist with ERP enhancements and automation initiatives.
• Other duties as assigned.

Requirements:

• Minimum 5 years of progressive Accounts Payable experience in a high-volume accounting environment.
• Strong understanding of full-cycle accounts payable, including purchase order matching, vendor reconciliations, payment processing, and month-end close.
• Experience supporting internal and external financial audits.
• Proficiency with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar accounting software.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, filtering, and data analysis.
• Strong understanding of accounting principles, internal controls, and reconciliation processes.
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Experience working within manufacturing, consumer packaged goods (CPG), food, nutraceutical, dietary supplement, or distribution industries strongly preferred.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience with vendor onboarding and 1099 reporting.
• Experience with AP automation platforms such as Bill.com, Tipalti, Coupa, AvidXchange, or similar.
• Experience identifying and implementing process improvements or workflow automation.
• Familiarity with GAAP and financial compliance requirements.

Physical Demands / Work Environment:

• Must be able to sit/stand for 8 hours.
• Walking, bending, light lifting to 30 lbs.

Compensation + Benefits:

• Base salary + bonus based on company and personal performance
• Medical, Dental, Vision and Supplement Insurance (with company assistance)
• 401(k) with company match
• Paid Time off, 9.5 Paid Holidays