Sr Accounting Assistant

• JOB OPENING #: 9732

POSITION TITLE: Sr. Accounting Assistant

DEPARTMENT: Accounts Payable

• POSITION SPECIFICATIONS:
• HS diploma required; Associate's degree in Accounting preferred.
• Minimum of 1 year of general accounting experience required; 1 year of Accounts Payable experience preferred
• Proficiency in Microsoft Word and Excel, strong oral and written communication skills, ability to deal with multiple tasks and deadlines set by management, demonstrate a cooperative attitude and effective interpersonal and communication skills with clients and coworkers,
• Demonstrate decision making and problem-solving skills with attention given to detail and accuracy
• Demonstrate flexibility and the ability to work as a member of a team.

MAJOR DUTIES:

• Process and review invoices, employee expense reimbursements, and other payment requests to ensure timely and accurate payments.
• Verify that financial transactions are coded appropriately and assigned to the correct accounts in accordance with accounting guidelines and organizational policies.
• Review supporting documentation to ensure completeness, proper authorization, accuracy, and compliance with applicable policies, procedures, and regulatory requirements before processing payments.
• Prepare and support payment processing activities, including checks, electronic payments, and related documentation.
• Ensure financial transaction data is accurately recorded and transferred to the appropriate accounting records and reporting systems.
• Respond to inquiries from vendors, employees, and internal departments regarding payment status, discrepancies, and other accounting-related matters.
• Research and resolve payment issues, account discrepancies, and documentation concerns through collaboration with internal and external stakeholders.
• Utilize accounting, database, spreadsheet, and reporting tools to maintain records, process transactions, and support department operations.
• Prepare, maintain, and distribute periodic reports, metrics, and summaries related to accounts payable and other accounting activities.
• Review vendor records and payment information to ensure accuracy and compliance with tax reporting requirements.
• Assist with year-end reporting activities, including validating vendor information and supporting required tax documentation.
• Monitor outstanding payments and work with appropriate parties to resolve stale-dated checks, uncashed payments, and other payment exceptions.
• Track and reconcile advance payments, deposits, and prepaid expenses to ensure timely resolution and accurate accounting treatment.
• Maintain records and databases to support compliance, reporting, and auditing requirements.
• Review and maintain vendor master data, including identifying and resolving duplicate records to improve data accuracy.
• Provide cross-functional support and serve as backup for other accounting and finance team members as needed.
• Participate in process improvement efforts by identifying opportunities to enhance efficiency, accuracy, and compliance within accounting operations.

HOURS/LOCATION:

• 8:30 a.m. - 5:00 p.m. (overtime as required)
• Federated Hermes Tower - Pittsburgh, PA 15222
• Hybrid work arrangement

EXPLANATORY COMMENTS:

• Cooperative attitude with effective interpersonal and oral and written communication skills.
• Effective decision making, problem solving, and analytical skills with particular attention given to detail and accuracy
• Flexibility and the ability to work as an effective member of a team
• Ability to manage multiple projects simultaneously
• COMMENCEMENT DATE: 07/01/2026

We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.

Federated Hermes is committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Federated Hermes. As part of the firm's equal employment opportunity statement, Federated Hermes will also comply with applicable government contractor obligations, including ensuring veterans and qualified people with disabilities are considered for employment and promotional opportunities consistent with current federal, state and local laws and regulations. Federated Hermes will also make reasonable accommodations for the religious practices or beliefs of applicants and employees, as well as for mental health or physical disability needs.

To review Federated Hermes' California Privacy Notice go to https://www.federatedinvestors.com/corporate/careers.do and select CA Applicant Notice.