This position is responsible for overseeing the Accounts Payable function for the Company and its subsidiaries. It is ultimately accountable for the effective operation of the Accounts Payable process, including oversight of workflows, internal controls, and vendor relationships. The role ensures that all vendor payments are processed accurately, timely, and efficiently. It is responsible for maintaining designated general ledger accounts and supporting records related to financial transactions, ensuring the accuracy and integrity of financial information reported in the Company's financial statements. The incumbent will support month-end and year-end close activities, reconcile accounts, and assist in identifying and implementing process improvements to enhance the efficiency and effectiveness of the Accounts Payable function. The Senior Accounts Payable Specialist also provides guidance, training, and mentorship to Accounts Payable staff and serves as a key resource for issue resolution, process improvements, and the consistent application of Accounts Payable policies and procedures.
DUTIES & RESPONSIBILITIES:
Review and enter invoices for approval following company policies and procedures
Prepare and record monthly accruals for vendor invoices to ensure expenses are recognized in the appropriate accounting period
Set up new vendors, reviewing information for accuracy, completeness, and following company policies.
Process payments following standard schedules and procedures
Prepare prepaid schedules
Verify employee expense reports for accuracy and supporting documentation prior to payment processing
Coordinate and process lease-related payments to ensure compliance with payment terms and due dates
Resolve variances affecting the reconciliation of the accounts payable general ledger account
Ensure Accounts Payable invoice files and accounting folders are accurately maintained, organized, and readily accessible for audit and reporting purposes
Perform other duties as assigned by the Senior Accounting Manager
MINIMUM QUALIFICATIONS:
Associate’s degree in accounting, business or equivalent
Minimum of three years’ experience in hands-on accounting or bookkeeping role
Experience in a leading role
Intermediate Excel skills, Teams, and MS Office Suite
Timely and accurate expense management
Results and detail oriented
Numbers & Facts
Location
San Antonio, Texas
Skills
Accountingunmatched
Accounts Payableunmatched
Accrual-Basis Accountingunmatched
Billingunmatched
Bookkeepingunmatched
Data Qualityunmatched
Detail Orientedunmatched
Documentationunmatched
Expense Managementunmatched
Expense Reportsunmatched
Expense Trackingunmatched
Financeunmatched
Financial Reportingunmatched
Financial Statementsunmatched
Financial Transactionsunmatched
General Ledger Accountingunmatched
Maintain Complianceunmatched
Mentoringunmatched
Microsoft Officeunmatched
Organizational Skillsunmatched
Payment Processingunmatched
People Managementunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Process Managementunmatched
Reconciliationunmatched
Time Managementunmatched
Training/Teachingunmatched
Vendor/Supplier Relationsunmatched
Vendor/Supplier Selectionunmatched
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