SR Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title SR Administrative Assistant Job Category Staff & Executive - Administrative & Support Department Student Affairs Newark Overview Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a highly skilled and detail-oriented professional to serve as the Senior Administrative Assistant to the Senior Vice Chancellor for Student Affairs (SVC). This role spans executive support, project and event management, and office administration and plays a critical role in advancing the priorities of the SVC and supporting the broader mission of Student Affairs and the university.

This position is responsible for and not limited to the following:

• Provides comprehensive executive-level support, requiring discretion, strategic thinking, and the ability to manage sensitive and complex issues with professionalism
• Manages executive calendars, coordinates a high volume of meetings and events, prepares agendas, presentations, and reports, and ensures compliance with university policies related to travel, procurement, expense management, and financial operations
• Supports major projects and strategic initiatives, oversees event logistics, and serves as a key liaison to internal and external stakeholders
• Interacts regularly with senior executives, faculty, staff, students, alumni, and external partners, requiring a high level of judgment, confidentiality, and professionalism
• Manages office operations, including procurement, inventory, IT coordination, and recordkeeping, to ensure accuracy, efficiency, and accountability across business functions

FLSA Nonexempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement. (Approval not required)

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience
• Requires two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Previous experience working with management at the executive level, preferably within higher education
• Ability to exercise exceptional discretion, confidentiality and good judgment in dealing with sensitive issues and information.
• Ability to work independently with limited supervision and as a team members
• Strong analytical and problem-solving skill
• Effective communication skills, both verbal and written

Preferred Qualifications

• Working knowledge of several information systems and processes.

Equipment Utilized

• Must have excellent knowledge using Microsoft Office Suite, including Outlook;
• Oracle (Procurement, Peoplesoft for payroll, HCM, commitment accounting)
• Concur for travel requests, expense reimbursement, and travel card reconciliation.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 26ST0997 Posting Open Date 05/19/2026 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• • Do you have two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices?

• Yes

• No

• • Do you have experience working with management at the executive level?

• Yes

• No

• • Have you been in your current position for 6 months?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents