Sr. Administrative Assistant

Occidental Management, Inc.

Wichita, KS

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JOB DETAILS

SKILLS

Accounting Policies, Administrative Management, Administrative Skills, Apple, Audiovisual, Brokerage, Business Administration, Calendar Management, Commercial Real Estate, Communication Skills, Computer Workstations, Contract Creation, Contract Review, Driver's License, Event Management, Executive Assistant Skills , File Audits, Finance, Identify Issues, Investor Relations, Legal, Legal Support Skills, Lift/Move 50 Pounds, Logistics, Manufacturing, Marketing, Microsoft Outlook, Microsoft Product Family, Microsoft SharePoint, Microsoft Windows Operating System, Mobile Devices, New Drug Application, Operational Support, Real Estate, Retail, Safety/Work Safety, State Laws and Regulations, Technical Support, Willing to Travel, Writing Skills

LOCATION

Wichita, KS

POSTED

3 days ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13596721 **Remote Status:**On-Site **Sr. Administrative Assistant** **Wichita, KS \| Full-Time \| On-Site** Occidental Management, Inc. is a multi-entity organization with interests spanning commercial real estate, private equity, retail, and manufacturing. TheSr. Administrative Assistantserves as the operational right hand to the CEO keeping the executive, the investors, and the office running without missing a beat.\ \ No two days are identical here. On any given morning you might be coordinating investor correspondence, by afternoon preparing brokerage contracts, and before the day ends making sure the CEOs week is buttoned up before it starts.\ \ *This is a full-time, salaried position reporting directly to the Chief Executive Officer.* **What You Will Do**\ This role has real ownership across four areas not just a list of tasks to check off. On any given day, that looks like:\ Supporting the CEO managing the calendar, travel, contacts, personal administrative needs, and day-to-day technology support, so nothing falls through the cracks.\ Serving as the investor relations hub primary point of contact for investor communications, coordinating subscription agreements and NDAs, and managing the monthly investor letter process in coordination with accounting and legal.\ Keeping brokerage operations moving preparing and reviewing contracts and lease proposals, reviewing KREC audit files, and compiling documents for broker approval.\ Running the office proactive supply and refreshment management, event support in coordination with marketing and HR, and backup coverage when the Administrative Assistant is unavailable.\ \ *This list reflects the core of the role. Additional responsibilities may be assigned as needed to support the organizations objectives.* **What You Will Bring**\ A track record of progressive responsibility in executive support, operations, or administrative management demonstrating growth in breadth and depth over time.\ Strong written communication skills investor and executive correspondence will be part of your daily work.\ Proficiency in Microsoft 365, including Outlook, Teams, and SharePoint.\ Experience supporting Apple mobile devices and troubleshooting basic technology issues related to A/V equipment or Windows OS.\ Working knowledge of Kansas state regulations surrounding brokerage record management, or ability to complete compliance training through KREC as soon as a session is available.\ Preferred, but not required:\ Related coursework or a degree in Business Administration, Real Estate, Finance, Communications, Legal Studies, or a related field\ *Equivalent combinations of education and experience are welcome.*\ \ **Who Thrives Here**\ This role was built for someone who doesnt need a predictable day to feel grounded someone who takes as much pride in the behind-the-scenes work as the visible wins, and who can shift from a high-stakes investor conversation to a logistics problem without missing a beat.\ \ Polish and practicality in equal measure. Direct, reliable, and the kind of person others count on. **A Few Practical Things**\ Valid drivers license and insurable driving record required regular local travel required to complete errands.\ Ability to sit for extended periods at a desk workstation.\ Ability to occasionally lift, move, and carry up to 50 lbs.\ \ *Individual accommodation should not pose a threat to the health and safety of others in the workplace or create an undue burden on the company.*

About the Company

Occidental Management, Inc.

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