Position Summary
Assists Director and Radiologists in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the “go-to” person for the administrative staff.
Key responsibilities - Leads and directs secretarial, clerical, and administrative support services. Plans work schedules to ensure coverage and compliance with hospital and departmental policies. Develops and maintains office systems, procedures, and policies.
- Oversees departmental recordkeeping for sensitive administrative and financial data. Manages database input, report generation, and data accuracy. Evaluates and implements system updates as needed.
- Manages daily administrative operations, including personnel records and regulatory reporting. Processes administrative forms such as purchase orders, payment requests, and reappointment documents.
- Assists with departmental fellowship, residency, and training programs. Assists with Radiologist CVs and oversees credentialing, licensure, and related documentation.
- Plans and executes logistics for seminars, conferences, and events. Manages communications, materials, locations, registrations, and expense tracking.
- Schedules appointments and meetings, maintains supervisor’s calendar, and coordinates travel and meeting logistics, including agendas and materials.
- Manages departmental supply inventory and equipment. Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions. Serves as liaison with support departments.
- Prepares and edits correspondence, reports, and confidential documents. Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications.
Minimum qualifications
Education:- A high school level of education.
Experience:- Two years of related experience
- Prior customer service or administrative experience preferred
- Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
- Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.
Schedule: Monday-Friday, 7:00am3:30pm, 100% onsite
B
Boston Children's Hospital