Sr Administrative Specialist: Mental Health Division

Sr Administrative Specialist: Mental Health Division

Salary

$44,491.13 Annually

Location

Georgetown: 200 Wilco Way, TX

Job Type

Full-Time

Job Number

14.03394

Department

Juvenile Services

Opening Date

08/26/2026

Closing Date

Continuous

FLSA

Non-Exempt

• Description
• Benefits
• Questions

JOB SUMMARY

Reporting directly to a Juvenile Services Manager or Director, responsible for providing advanced administrative support to the Mental Health division.

EXAMPLES OF WORK PERFORMED

• Provides direct customer service either in person or on the telephone
• Creates and maintains various reports related to assigned division
• Creates and maintains forms, worksheets, and informational materials
• Creates and maintains database records
• Ensures comprehensive filing systems are maintained and up to date
• Assists in planning and executing special projects and events
• Assists with policy and procedure updates
• Copies, files and audits invoices
• Enters and verifies data within the Juvenile Case Management System (JCMS) database
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Specialized Assignments (in addition to the duties above):

Mental Health Assignment

• Provides lead administrative and coordination support to Wilco Youth Behavioral Health Taskforce
• Provides preparation and coordination for mental health conferences and events
• Disseminates updates and communication to community stakeholder distribution list
• Assists department with supplies and resources

ORGANIZATION RELATIONSHIPS

• Reports directly to - Juvenile Services Manager or Director
• Direct Reports - No

PHYSICAL DEMANDS

• Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening
• Position involves some driving related to errands and meetings

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Occasional contact with persons accused or adjudicated of crimes

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• High School diploma or equivalent
• Two (2) years of clerical experience in a professional office environment
• Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver's license

PREFERRED QUALIFICATIONS

• Three (3) years of clerical experience

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: Yes
• Psychological exam: No
• Additional: Child Abuse Registry Check

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

01

Do you have a high school diploma, or equivalent?

• Yes
• No

02

Do you have two (2) years of clerical experience, including data entry, in a professional office setting?

• Yes
• No

03

Texas Administrative Code: RULE §344.200: This position requires you are at least 21 years of age at date of hire. Are you able to meet this requirement?

• Yes
• No

04

Due to the nature of this position, the successful applicant must be able to pass a comprehensive criminal records check. The offer of employment will be contingent upon a non-disqualifying criminal history/sex offender registration background check, child abuse registry check, and passing a drug test and physical exam (provided by County). I am able to meet this requirement.

• Yes
• No

05

Do you currently possess, or have the ability to obtain, a valid drivers license within 30 days of hire?

• Yes
• No

06

This position requires a driving records check as part of the selection process. In order to be considered for this position, your driving record may not include any of the following conditions during the last 36-months. Any driving convictions involving: • Driving under the influence of alcohol or a controlled substance; • Refusing to submit to a test to determine alcohol or controlled substance concentration • Leaving scene of crash • Vehicular manslaughter/homicide • Using vehicle to commit a felony; • Losing your license or driving while license is suspended; • Two or more reckless driving violations, negligent crash or violation with a pedestrian; • Three or more violations while operating a motor vehicle

• I attest that my driving record does not meet or exceed the number of violations and/or offenses listed above, and I am eligible to be considered for this position. I am able to provide a copy of my driving record at the time of interview.
• I AM NOT ELIGIBLE to be considered for this position. My driving record meets or exceeds the number of violations and/or offenses listed above.

07

Do you possess strong administrative, organizational and planning skills?

• Yes
• No

08

This position requires proficiency with Microsoft Word. Which best describes your level of proficiency with Microsoft Word?

• No experience
• Beginner (ex: create/format/print documents, spell check)
• Intermediate (ex: create tables, charts, headers/footers)
• Advanced (ex: create forms, templates, mail merge, macros)

09

This position requires proficiency with Microsoft Outlook. Which best describes your level of proficiency with Microsoft Outlook

• No experience
• Beginner
• Intermediate
• Advanced

10

This position requires proficiency with Microsoft Excel. Which best describes your level of proficiency with Microsoft Excel?

• No experience
• Beginner (ex: create basic spreadsheets and formulas)
• Intermediate (ex: create/manage multiple spreadsheets, create formulas using functions)
• Advanced (ex: create/edit macros, create PivotTable and PivotChart)

11

Describe your level of experience with SharePoint.

12

We work with a great deal of confidential information. Describe how you have handled sensitive information in your past work experience and what strategies you utilized to maintain confidentiality.

13

A provision of Texas Administrative Code, title 37 344.302 states that an individual with prior military experience will need to provide related discharge documents during the background check process. Have you ever been on active duty for training (ADT) or served in the military?

• Yes
• No

14

Have you ever been the subject of a Child Protective Services (CPS) investigation? What was the outcome of the investigation? Type N/A if this does not apply.

15

I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. Please avoid the use of acronyms or abbreviations that describe job duties and define job titles.

I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected. I also understand that I may not submit a resume in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

I acknowledge that I have read and understand the above statement.

• Yes
• No

16

Explain any gaps in your employment history or any short periods of employment.

17

At Williamson County Juvenile Services, the protection and safety of the youth that we serve is our #1 priority. For that reason, we will screen all candidates that move forward in the process for positions of trust with children with The Diana Screen. The Diana Screen is a sexual risk screening tool used by Williamson County Juvenile Services to screen candidates moving forward in the process to work or volunteer with our youth. The Diana Screen is administered on a computer in our office and takes approximately 30 minutes to complete. The Diana Screen helps to identify people who may step over a sexual boundary line or who may present a sexual risk to children and teens. The Diana Screen is used as one part of Williamson County Juvenile Services overall application/interview/screening process. By completing The Diana Screen you are helping to make Williamson County Juvenile Services as safe as possible for the youth in our care. For more information about The Diana Screen please visit www.DianaScreen.com I acknowledge my understanding that the results of the Diana Screen will be used in determining my eligibility for employment with Williamson County Juvenile Services and I consent to pre-employment/pre-offer participation in the Diana Screen.

• Yes
• No

18

Please provide a brief statement introducing yourself and illustrate why you should be considered as the most qualified individual for this position (please do not use programs such as ChatGPT to answer this question!).

Required Question

Employer Williamson County

Address Human Resources

100 Wilco Way, Suite HR101

Georgetown, Texas, 78626

Phone 512-943-1533

Website https://www.wilcotx.gov/469/Human-Resources