Sr. AP Specialist

SENIOR AP SPECIALIST
Butler, PA
$65,000- $70,000

OVERVIEW OF THE SR AP SPECIALIST ROLE:

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• Process high-volume invoices for vendors, subcontractors, and suppliers.
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• Review invoices for proper coding, approvals, and compliance with company policies.
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• Match invoices to purchase orders, contracts, and receiving documentation.
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• Prepare and process weekly check runs, ACH payments, and wire transfers.
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• Resolve invoice discrepancies and vendor inquiries in a timely manner.
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• Maintain vendor records, W-9 documentation, and payment terms.
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• Ensure accurate coding of expenses to jobs, projects, and cost categories.
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• Review and track subcontractor invoices, retainage, and progress billings.
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• Assist project managers with invoice tracking and project cost reporting.
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• Support job cost reconciliation and project accounting functions.
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• Reconcile AP subledger to the general ledger.
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• Assist with month-end close, accruals, and account reconciliations.
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• Prepare AP aging reports and identify outstanding liabilities.
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• Support internal and external audits by providing requested documentation.
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• Analyze AP processes and recommend improvements to increase efficiency and accuracy.
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• Help streamline AP workflows and implement best practices.
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• Assist with ERP system enhancements and AP automation initiatives.
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• Maintain strong internal controls and compliance with company policies.
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PREFERRED QUALIFICATIONS FOR THE SR AP SPECIALIST ROLE:

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• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
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• 5+ years of accounts payable experience, preferably within construction, contracting, engineering, or project-based industries.
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• Strong understanding of job costing, retainage, subcontractor billing, and lien waivers.
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• Experience processing high-volume invoices in a fast-paced environment.
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• Proficiency with ERP/accounting systems and Microsoft Excel.
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• Strong attention to detail, organizational skills, and problem-solving abilities.
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• Excellent communication skills with the ability to work cross-functionally with project teams, vendors, and management.
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