REQUIRED EDUCATION / EXPERIENCE
Bachelor's degree or equivalent and 2 years of office related experience.
PREFERRED QUALIFICATIONS
- Experience managing executive calendars
- Experience with Human Capital Management (HCM) systems
- Proficiency in Microsoft Excel, PowerPoint, Teams, and Outlook
- Experience preparing meeting minutes and maintaining documentation
- Strong organizational skills with demonstrated follow-through
- Ability to manage multiple priorities and multitask in a fast-paced environment
- Experience with financial reconciliations
MAJOR DUTIES / CRITICAL TASKS:
Financial related tasks
- Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
- Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
- Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
- Conducts cost studies and monitors Process' charge structure/billing system.
- Monitors the Process' accounts receivable and posting of revenues.
- Analyzes financial data and initiates appropriate action when necessary.
- Develops and maintains annual accounting and budget reports.
- Identifies variances in expenditures and makes recommendations for resolution.
- Participates in Process budget discussion and develops Process budgets.
- Participates in service center business plan discussions and develops business plans based on decisions made by the service center's operational leader.
- Trains others in financial duties and responsibilities.
HR related tasks
- Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
- Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
- Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues
Customer Service
- Works with customers to provide improved reports.
- Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
- Responsible for administrative support tasks at the executive level.
- Ensure smooth and seamless service in the executive office, managing day-to-day activities.
- Ability to think independently and make decisions as necessary.
- May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.
Miscellaneous
- Stays current with applicable policies, procedures, rules and regulations
- Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
- Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
- Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
- Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
- Good overall knowledge of "expert" skills listed below and good overall knowledge of
Non-Exempt Administrative Support role skills.
- Adheres to internal controls and reporting structure.
- Responsible for ordering and distributing supplies
- Performs related duties as required.
SALARY RANGE:
Salary commensurate with experience.
WORK SCHEDULE:
Monday-Friday, 8a - 5p
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation