Sr. Contracts Administrator, Construction

About Bering Straits Native Corporation

Bering Straits Native Corporation (BSNC) was formed as a result of the Alaska Native Claims Settlement Act (ANCSA) in 1972. BSNC became the regional Alaska Native Corporation (ANC) for the Bering Strait region, which encompasses the majority of the Seward Peninsula and the coastal lands of eastern Norton Sound. This is one of the most culturally diverse regions in the state. Three distinct Native languages are spoken: St. Lawrence Island Yupik, Central Yup’ik, and Inupiaq.

About this position: Sr. Contracts Administrator, Construction                    Location - Remote

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Provides day-to-day, cradle-to-grave contract and subcontract administration for federal contracts, subcontracts, non-disclosure agreements, teaming agreements, independent consultant agreements, and other formal documents for a variety of project types as assigned, including Cost Plus, Cost Plus Fixed Fee, Firm Fixed Price, Time and Materials, Labor Hour, and IDIQ contract types.
• Prepares, reviews, negotiates, and executes subcontracts, consulting agreements, and other contract agreements in accordance with the Company’s policies and procedures, including prime contract flow-down requirements and coordination between executive management, counsel, subcontractors, consultants, and customers to execute contracts that effectively manage risk for the
• Administers IDIQ vehicles and manages high-volume task order level responses, contract actions, amendments, and related documentation in support of corporate and operational requirements.
• Maintains current contract and subcontract information in the Company’s Contract Management system in accordance with Company policies and procedures.
• Maintains contracts, subcontracts, and related files/records in a central repository of record in accordance with Company policies and procedures. These files must be maintained for audit review.
• Ensures all documentation, workflows, correspondence, and contractual records are complete, accurate, and securely stored in the corporate repository in accordance with Company recordkeeping and audit requirements.
• Updates contract files when the parties sign change orders or modifications, preserves critical communications concerning disputes, deliveries, claims, changes, or performance issues, and monitors lifecycle requirements such as order entry accuracy, funding, scope changes, amendments, and delivery schedules.
• Prepares and disseminates information regarding contract status, compliance, funding, modification, period-of-performance extensions, closeout, and termination to legal counsel and management. Notifies management team of executed changes.
• Participates in audits of contracts for compliance with internal controls and procedures, the FAR, DFARS, Government regulations, export regulations including ITAR/EAR as applicable, and state law.
• Ensure all compliance reports are submitted or dispatched accurately and timely in accordance with contract and corporate requirements.
• Dispatches contract information to department representatives as needed to support procedural requirements. Maintains logs to track disposition of information and maintain complete files.
• Maintains and updates all reporting required in the System for Award Management (SAM) as assigned.
• Works with the corporate Legal department as well as the Business Development/Operations Groups to structure contracts that effectively manage risk for the company.
• Corresponds with internal and external customers and serves as a contractual point of contact for assigned matters. This includes working with customers to coordinate modifications and working with Finance/Accounting department to ensure there is adequate funding for incrementally funded projects.
• Coordinates contract administration between executive management, attorney, subcontractors, consultants and customers.
• Manages and updates BSNC’s standard operating procedures for contract administration in coordination with the Director of Contracts/Legal Administration or General Counsel.
• Exercises independent judgment to support strategic compliance initiatives, ad hoc projects, contract audits, CPARS evaluations, bid protest support, internal policy and process improvement activities, and other critical corporate duties as assigned by leadership.
• Works collaboratively with cross-functional teams, diverse personalities, and junior-level contracts staff, providing guidance or mentoring as appropriate.
• Other duties as assigned.

Required (Minimum Necessary) Qualifications

• Education Requirements: Bachelor’s degree in Business Administration or a related business-focused field of study or Associates degree in Business Administration or related business-focused field of study when combined with 10+ years of federal contracting experience.
• Level of Experience Requirements:
• Minimum 7 years’ progressive federal government contracting experience with federal contract administration, compliance, purchasing or related field, in support of Government Construction, Professional Services, and/or Services contracts.
• Advanced knowledge of the application and interpretation of the FAR, DFARS, Davis Bacon Act, Service Contract Act, GSA schedules, federal procurement regulations, commercial contracting methods, and various contract types, including FP, T&M, LH, CP, CPFF, and IDIQ contracts.
• Excellent proficiency with Microsoft Office Suite, including Word, Access, Excel, and PowerPoint.
• Ability to obtain and maintain a DoD Secret and/or Top Secret security clearance, if required; active clearance preferred.
• Possess a strong desire to expand responsibility and increase experience and knowledge through continuing education. BSNC will work with the appropriate candidate to grow his/her experience and knowledge.

• Knowledge, Skills, Abilities, and Other Characteristics Advanced knowledge of business and management principles involved in contract formation, government contracting processes, such as solicitation, source selection, purchasing, contract administration, and closeout.
• Able to interpret the FAR, standard contract terms and conditions, contract parts and organization, prime-sub arrangements, and supplier sales forms.
• Knowledgeable in commercial contracts principles including Uniformed Commercial Code, master agreements, and other standard forms.
• Proven ability to review and negotiate terms and conditions in Government prime contracts and subcontracts to support fair and reasonable terms, protect the Company’s interests, and mitigate risk within authorized limits.
• Ability to work independently, apply sound judgment and reasoning skills to a variety of situations, manage competing priorities, meet time-sensitive deadlines for internal and external customers, multi-task, and collaborate effectively with other personnel.
• Verbal and written communication, attention to detail, organizational skills, and familiarity with contracts, compliance concepts, financial reporting, funding and burn rate analysis, labor category pricing strategies, Service Contract Reporting requirements, and price adjustments. Able to work with lengthy documents within critical deadlines. Candidate must be capable of identifying potential contractual problem areas early on, assessing alternate courses of corrective action and recommending satisfactory solutions.

Preferred

• Experience supporting Alaska Native Corporations, Tribal organizations, or Native Hawaiian Organizations, including familiarity with SBA programs such as 8(a), HUBZone, Mentor-Protégé arrangements, and joint ventures.
• Hands-on proficiency with Deltek Costpoint, SharePoint, and other corporate contract management or repository tools.
• Familiarity with major government-wide acquisition contract and multiple award vehicles, including GSA Multiple Award Schedule, OASIS+, STARS III, and agency-specific multiple award vehicles.
• Involvement with Department of Defense projects.

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

Minimal travel required (less than 5%).

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer.  All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.