Responsibilities include but are not limited to:
Corporate & Governance Support
Assist attorneys with corporate governance matters, including preparation of board, committee, and subsidiary materials.
Maintain corporate records, minute books, resolutions, entity charts, and related documentation.
Prepare corporate documents for attorney review and execution, including written consents, resolutions, secretary's certificates, certificates of incumbency, and officer certifications; coordinate signature collection and maintain final, fully executed versions.
Maintain and regularly update subsidiary organizational charts, director/officer lists, and related corporate data; respond to internal and external requests for corporate information (e.g., good standing, authorized signers, entity details) in a timely, accurate manner.
Support entity management, including formations, dissolutions, qualifications, and ongoing compliance; prepare and submit annual, biennial, and other periodic state filings (e.g., annual reports/statements of information) and follow up with
Secretaries of State, Departments of Taxation, and other government agencies to confirm status and resolve issues.
Interface with third party vendors and service providers, including entity management firms, corporate governance platforms, registered agents, transfer agents, and outside counsel.
Transactional & Legal Document Support
Draft and revise routine legal documents, correspondence, and agreements under attorney supervision.
Assist with M&A and other transactions by organizing diligence materials, tracking deliverables, and preparing closing binders.
Manage execution, filing, and distribution of legal documents.
Research & Analysis
Conduct legal and factual research using internal and external resources.
Summarize findings clearly and concisely for attorney review.
Track regulatory and legal developments as directed.
Legal Operations & Coordination
Coordinate with internal business partners to collect information and documentation needed for legal matters.
Assist with responses to internal requests, audits, and regulatory inquiries.
Leverage legal technology (e-signature, document management, entity management, and workflow tools) to improve speed and accuracy; comfort evaluating and using emerging tools, including AI-enabled features, in a responsible and confidential manner.
Improve and maintain legal processes, templates, and workflows to enhance efficiency.
Support escheatment matters, including coordination of required filings, documentation tracking, and responses to internal information requests, in collaboration with Legal and business partners.
Shareholder & Investor Relations Support
Serve as a point of contact for routine shareholder inquiries, coordinating with Legal, Investor Relations, and outside agents as appropriate.
Prepare and respond to shareholder requests, including coordinating transactions or transfers, document requests, and ownership confirmations.
Maintain records of shareholder communications, requests, and responses.
Escalate sensitive, novel or potentially contentious shareholder matters to attorneys.
Document & Matter Management
Organize, maintain, and retrieve electronic and physical legal files.
Ensure accurate recordkeeping and version control.
Support the Legal Department with matter tracking and reporting.
General Legal Support
Support multiple attorneys simultaneously while prioritizing assignments.
Handle sensitive and confidential information with professionalism and discretion.
Perform other related duties as assigned to support the Legal Department.
| Location | Morristown, NJ |