Sr Doc Controls Specialist

What We're Looking For

At HNTB, you can build a meaningful career while contributing to projects that strengthen our communities. With more than a century of delivering complex infrastructure solutions, this is an exciting time to join our team of employee-owners.

This role provides advanced leadership and technical expertise in document control and project controls for engineering and construction projects. It is responsible for developing, implementing, and managing document control systems, standards, and workflows to support the full lifecycle of project records ensuring accuracy, compliance, accessibility, and effective information flow across project teams.

The position administers document control platforms and processes, including submittals, RFIs, change orders, and other contractor/design-builder documentation, while ensuring alignment with contract requirements and organizational standards. It also plays a key role in contract administration activities, including supporting change order development, validating contractor payment applications, and maintaining accurate financial and project records within project systems.

In addition, this role monitors project budgets, expenditures, and forecasts; produces reporting and analysis to support project and business leadership; and ensures compliance with regulatory, client, and company requirements, including DBE participation and documentation standards.

The position provides guidance and training to project staff on document control systems, procedures, and record retention policies, and may mentor and oversee the work of junior staff while contributing to continuous improvement of document management and project controls practices.

What You'll Do:

• Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval and retention of documents.
• Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.
• Develops and implements document retention and archival processes that align with HNTB and client needs and comply with applicable laws.
• Reviews new and revised documentation for suitability and conformance to HNTB or client standards.
• Performs and/or supports quality reviews and audits associated with document controls procedures.
• Provides training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Quality controls all doc control deliverables prepared by support staff.
• Mentors Document Controls Specialists I, II and III if applicable and may serve as technical lead.
• Performs other duties as assigned.

What You'll Need:

• Associate's degree in relevant field and 9 years relevant experience, or
• In lieu of degree, 11 years of project controls and/or technical administrative support experience

What You'll Bring:

• Ability to organize and think in a structured way
• Critical thinker able to see impact of decisions throughout system
• Ability to communicate with other staff and management

What We Prefer:

• One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent
• Experience in 2 or more phases of project lifecycle (e.g., predesign, design, procurement, construction, and post-construction phases)
• Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

#AR #ProjectControls

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Locations:

Bellevue, WA (Seattle)

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The approximate pay range for the Greater Seattle, WA Metro Area is $126,942.61 - $198,551.24. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

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The approximate nation wide pay range for this position is $110,384.86 - $215,816.57. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.