Sr. Executive Assistant

For 100 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Lucasfilm, Marvel Studios, Searchlight Pictures, and 20th Century Studios. It is also home to Disney Theatrical Group, producer of world-class stage shows, as well as Disney Music Group. 

Summary: 

The Sr. Executive Assistant provides high-quality & proactive administrative support to the President of Production Services, Franchise Management & Theatrical Distribution while working in a dynamic, fast-paced environment.  In partnership with the department Chief-of-Staff to the President, the Sr. Executive Assistant prioritizes and executes day-to-day objectives to ensure the office remains organized, agile and responsive. 

Responsibilities: 

• Manage the President’s calendar, prioritizing and organizing schedules to optimize the President’s time, and partner closely with the Chief-of-Staff when scheduling all meetings, appointments, events, and travel 

• Manage phone calls, messages, and priority call lists 

• Organize, prepare, and submit expense reports  

• Provide President with relevant documents prior to all meetings  

• Liaise with executives, talent, and other assistants internally and externally  

• Serve as the administrative lead for the President’s office, partnering with departmental assistants & coordinators on all aspects of management and coverage 

• Bring strong organizational instincts to structure and maintain office systems, workflows, and priorities, keeping the President and broader office organized, well-kept, and running smoothly 

• Take initiative as an independent thinker, anticipating needs and acting decisively without close direction 

• Ensure logistics and preparation for internal & external events are provided to the President in a timely and organized manner 

• Partner with the Chief-of-Staff and Leadership team to plan, coordinate, and execute departmental events, town halls, and offsites 

• Represent the President and the department in a professional manner and manage all work with highest degree of confidentiality – exercising discretion, judgment and diplomacy  

• Maintain, organize, and file all important documents, files, and records  

• Manage mail into and out of the office 

• Ad-hoc projects as necessary 

Basic Qualifications:   

• 5+ years administrative experience supporting a senior level executive (Agency, Production or Studio environment preferred).  

• Positive attitude and demonstrated ability to be proactive, independent and resourceful to solve problems   

• Detail oriented with the ability to work well and maintain professionalism under pressure  

• Ability to manage complex schedules, prioritize, meet deadlines and handle multiple responsibilities & projects 

• Excellent communication skills, both written and verbal  

• Strong computer literacy and proficiency with SAP, Concur and Workday and working knowledge of Microsoft Office, Keynote preferred 

• Ability to work with confidential information  

• Strong people skills, including the ability to work effectively as part of a team  

• Applies good instincts and judgement navigating complex situations and environments 

• Must be available to work overtime on evenings and weekends as needed and approved 

• Must be able to work onsite in Burbank, 5 days per week 

Education:  

• Bachelor’s degree or equivalent work experience