Sr Executive Assistant

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About the Role & Team

We are looking for a dedicated and dynamic Sr Executive Assistant to support the EVP, Creative Execution who will thrive in a fast-paced environment, be able manage multiple projects/tasks simultaneously, and have a keen eye for detail. They must efficiently manage their manager’s time and schedule, multitask and effectively partner and communicate with internal departments. This role may involve some non-traditional working hours, including early mornings/late evenings, weekends etc. It will be helpful if the candidate possesses excellent knowledge of the Studio landscape.

What You Will Do:

• Coordinate one-time and recurring meetings, including logistics and preparation, for both internal and external partners and executives.
  • Logistics and preparation to include, but not limited to, sending out calendar invites, setting up video conference links, booking conference rooms, setting agendas, creating written/presentation materials.
• Heavy calendar management, including day-to-day meetings and long-range planning, prioritizing meeting requests to optimize leader’s time.
• Partner extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Serve as primary contact for all incoming communications (i.e. phone calls, mail and/or emails).
• Book travel arrangements (i.e. itineraries, flights, hotels, car rentals, temporary workspace, meeting locations, etc.) and complete travel expenses in a timely manner using Concur.
• Filing of reference materials, important/confidential memos, business updates, meeting notes, and any other files.
• Support departmental projects as needed.
• Maintain inventory of office supplies.
• Spearhead internal team events / meetings / recognitions (i.e. date, venue, food, and activities).
• Complete other ad hoc duties as needed (i.e. help with facilities issues, ordering gifts, or running errands).

Required Qualifications & Skills:

• Prior work experience in a support or administrative role, preferably within entertainment industry or comparable experience.
• Excellent Computer Skills required – Strong proficiency with both PC and Mac, Microsoft Outlook, Word, Excel and PowerPoint, Keynote and Google Docs.
• Proven track record of prioritization and meeting deadlines, adept at making swift decisions and adapting to changing circumstances with ease and flexibility.
• Exemplary attention to detail coupled with the capacity to maintain professionalism even in high-pressure situations.
• Outstanding organizational skills and commitment to follow-through, capable of efficiently managing multiple projects concurrently.
• Excellent verbal and written communication skills, ensuring effective and professional interaction, especially when interacting with executives and other representatives from various departments.
• Possesses a positive outlook and demonstrates proactive, resourceful, and adaptable qualities.
• Exceptional interpersonal skills, fostering collaborative work environments and seamless coordination with fellow assistants and staff across all levels.
• Valued team player with an easy-going manner, adept at navigating diverse personalities, responsibilities, and assignments with ease.

Preferred Qualifications & Skills:

• Familiarity with SAP and Workday.
• Prior experience supporting leaders at executive level within entertainment and/or the streaming industry
• Passionate about entertainment including both movies and episodic series content, and the streaming business.

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