Sr. Executive Assistant

The City of Pearland, TX is seeking to hire a full-time Sr. Executive Assistant to manage the day-to-day administrative operations within our City Manager's Office.

Our Sr. Executive Assistant earns a competitive salary of $61,900 - $75,000 DOE/year based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

ABOUT THE CITY OF PEARLAND

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked as one of the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation.

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS A SR. EXECUTIVE ASSISTANT

The purpose of this job within the organization is to provide high-level administrative support and enhance the effectiveness of the City Manager's Office.

This job works independently, under limited supervision, reporting major activities through periodic meetings.

Essential Functions

• Performs clerical functions such as preparing correspondence, receiving visitors, scheduling meetings (in-person and virtually); acts as the liaison for the City Manager's Office (CMO) by representing the department at internal meetings and with all levels of staff.
• Manages communication for the City Manager's Office (CMO) and the City Council, both internally and externally.
• Organizes and prepares information for the CMO and Council; responsible for production and publishing of weekly and monthly publications, as assigned.
• Keeps meeting minutes.
• Manages schedules, calendars and travel for the CMO and Council; anticipating needs for the management team and their schedules; coordinates and provides support for meetings and public facing events for council.
• Supports the business administration efforts of the CMO to include assistance with invoice processing and purchase order management, payroll, and expense reporting.
• Supports the planning and execution of departmental events.

Additional Duties:

• Serves on internal committees as a representative from the City Manager's Office.
• Organizes and coordinates internal meetings for the CMO and other assigned groups, in addition to coordinating coverage calendar for breaks and vacations
• Coordinates record retention efforts for the department, ensures files are living out retention period and stored properly. Facilitates public information requests.
• Performs related work as assigned.

Education and Experience:

• Requires a Bachelor's Degree in business, political science or closely related field.

• Requires six years mid- to senior-level administrative or closely related experience.