Sr. Executive Assistant (Project Administration Focus)

Health & Hospital Corporation of Marion County

Indianapolis, IN

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Business Administration, Calendar Management, Communication Skills, Community Health, Data Analysis, Database Administration, Decision Support, Emergency Care, Establish Priorities, Executive Assistant Skills , Funding, Healthcare, Healthcare Providers, Hospital, Hospital Administration, Leadership, Medical Terminology, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operational Communications, Organizational Skills, Outpatient Care, Presentation/Verbal Skills, Primary Care, Project Tracking, Project/Program Coordination, Project/Program Management, Psychiatry and Mental Health, Reporting Dashboards, Reporting Skills, The Joint Commission (TJC), Time Management, Travel Planning, Writing Skills

LOCATION

Indianapolis, IN

POSTED

Today

Division:Eskenazi Health

Sub-Division: Hospital

Req ID: 25558

Schedule: Full Time

Shift: Days

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.

Position Summary

Reporting directly to a Chief-level Executive or Senior Leadership Team member, the Senior Executive Assistant (Project Administration Focus) is a key partner to senior leadership designed for a proactive, analytical, and technically capable professional. This position goes well beyond traditional support and requires the ability to independently manage complex priorities, produce and interpret executive-level reports, and drive key initiatives forward.

The successful candidate will serve as a trusted thought partner to senior leaders-anticipating needs, proactively identifying solutions, and providing informed recommendations. In addition to managing their executive admin operations, this role plays a critical part in coordinating programs, tracking deliverables, and ensuring visibility into progress across high-priority initiatives. Advanced technology skills, sound judgment, and the ability to operate with discretion and confidence in a fast-paced healthcare environment are essential.

This role is ideal for a quick-thinking professional who thrives on ownership, operates with a high degree of autonomy, and adds value by enabling executive leaders to focus on strategic decision-making.

Key Responsibilities

Project Management & Strategic Support

Manage and execute special projects and executive-level assignments from planning through completion
Establish objectives, determine priorities, track progress, and adjust plans as priorities evolve
Prepare executive reports, presentations, dashboards, and data analyses to support decision-making
Research, compile, and synthesize information for senior leadership
Coordinate across departments to ensure deliverables are completed accurately and on time

Executive & Administrative Support

Provide senior-level administrative support with minimal supervision
Manage executive calendars, correspondence, meetings, and travel arrangements
Ensure meeting materials and briefings are prepared in advance and error-free
Attend meetings and prepare minutes as requested
Screen and prioritize inquiries using sound judgment and discretion

Operational Excellence & Communication

Maintain awareness of executive priorities and proactively surface issues requiring attention
Clearly communicate concerns, deadlines, and risks to the executive leader
Maintain confidential electronic and paper records
Create and manage databases, Excel spreadsheets, and tracking systems
Provide continuity and reliability within Hospital Administration operations

Qualifications

Bachelor's degree in Business Administration or related field with 2 years of relevant experience
OR
8 years of directly related executive or senior administrative support experience

Preferred Skills

Strong project management, organizational, and prioritization skills
Ability to anticipate needs and adapt to changing priorities
Advanced written and verbal communication skills
High degree of professionalism and discretion
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Medical terminology experience preferred

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.

About the Company

Health & Hospital Corporation of Marion County

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