Sr. Executive Assistant

Ultimate Staffing is seeking a professional Senior Executive Assistant to support the CEO and HR Manager of a large non-profit organization. In this role, you will serve as a trusted administrative partner, providing high-level support to executive leadership while managing a variety of administrative, operational, and board-related responsibilities. A proactive, detail-oriented professional with exceptional communication skills, strong judgment, and the ability to effectively support executive leadership in a fast-paced environment. Prior experience supporting board members and working within a non-profit organization is highly preferred.

Pay $35.00-$45.00 per hour

Temporary to Hire

Monday-Friday 8:00am-5:00pm

Oniste

Responsibilities

• Provide executive support to the CEO and HR Manager
• Manage calendars, scheduling, and meeting coordination
• Draft business letters, correspondence, and executive communications
• Create PowerPoint presentations and reports
• Take and distribute meeting minutes
• Coordinate travel arrangements and prepare expense reports
• Support board members with meeting logistics, materials, and communications
• Assist with office management and special projects
• Maintain confidential records and documentation
• Strong proficiency in Microsoft PowerPoint, Word, Outlook, and Excel
• SharePoint and Adobe Acrobat

Qualifications

• Bachelor's degree required
• Minimum 5 years of Executive Assistant experience supporting senior leadership
• Non-profit experience preferred
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and problem-solving abilities
• High level of professionalism and confidentiality

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.