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Sr. Facilities Coordinator, 2PM-1PM shift

CBRE

New York, NY

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JOB DETAILS
SALARY
SKILLS
Analysis Skills, Billing, Budgeting, Commercial Real Estate, Communication Skills, Computerized Maintenance Management System (CMMS), Customer Experience, Data Analysis, Data Quality, Entertainment and Media, Equal Employment Opportunity (EEO), Facilities Management, General Handyperson, High School Diploma, Interpersonal Skills, Management Strategy, Mathematics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, On Site Support, Options Analysis, Organizational Skills, Presentation/Verbal Skills, Preventative Maintenance, Problem Solving Skills, Procedure Development, Real Estate, Sales Management, Service Delivery, Time Management, Trend Analysis, Vendor/Supplier Evaluation
LOCATION
New York, NY
POSTED
Today
About the Role:
If you've been looking for a way to break into facilities management, this is your chance to launch your career in an iconic setting!

As a CBRE Sr. Facilities Coordinator, you'll join the global headquarters of an exciting, fast-growing media company in the heart of Times Square. This second shift, on-site role supports approximately 120,000 square feet of dynamic workspace and puts you at the center of a high energy environment.

You'll help keep operations running smoothly by partnering with the client, maintenance and vendors. You will becoordinating work orders and serving as a trusted point of contact for day-to-day facility needs.

We're looking for someone with upbeat energy, strong interpersonal skills, and a knack for building relationships. You'll be part of a high-performing team delivering exceptional service - perfect for someone who enjoys problem-solving and creating great workplace experiences.

What You'll Do:
  • Serve as the primary communication link between the client and various vendors, responding promptly to inquiries and ensuring timely, high-quality service delivery.
  • Engage directly with the client to support their facility needs, build strong relationships, and deliver a consistent, high-touch customer experience.
  • Track labor, materials, and vendor work performed in support of tenant needs.
  • Schedule and coordinate repairs with vendors or technicians based on work order requests.
  • Analyze work order data to evaluate vendor performance, completion timelines, and overall progress.
  • Build and manage a comprehensive preventive maintenance (PM) matrix for the building.
  • May perform basic repairs, such as tightening hardware and replacing bulbs.
  • Maintain accurate and organized documentation, including work orders, proposals, department files, and vendor-submitted paperwork.
  • Document incidents and produce weekly and monthly trend reports to identify patterns and areas for improvement.
  • Manage badge activations, deactivations, and role-based access permissions.
  • Identify and resolve routine and non-routine issues independently using established procedures.
  • Evaluate options and select appropriate solutions from predefined guidelines.
  • Contribute to team success through accurate, high-quality, and timely service and information delivery.
  • Follow standardized processes while receiving moderate supervision and guidance as needed.
  • May prepare and deliver presentations to internal departments and large groups of employees.
What You'll Need:
  • A High School Diploma or GED with 2-5 years of experience is required.
  • The ideal candidate will have strong interpersonal skills and the ability to build and maintain effective working relationships.
  • Should be comfortable working independently while demonstrating sound judgment, initiative, and professionalism.
  • Familiarity with working in a high-rise building environment is preferred.
  • Basic handyman skills are required, such as changing lightbulbs, tightening screws, or performing other minor repairs.
  • Experience using a Computerized Maintenance Management System (CMMS) is preferred.
  • Candidates should have basic financial experience, including tracking costs, reviewing invoices, and supporting budget-related tasks.
  • The ability to follow standard work routines and procedures is essential.
  • Strong communication skills are required to ensure clear and accurate information sharing.
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.) is needed.
  • Strong organizational abilities with an inquisitive, problem-solving mindset are important.
  • Basic math skills, including calculating percentages, discounts, and markups, are required.
  • Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?
  • Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
  • Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
  • Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

New York Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Sr. Facilities Coordinator position is $30.00 hourly and the maximum salary for the Sr. Facilities Coordinator is $31.25 hourly. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more

About the Company

C

CBRE

CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 400 offices (excluding affiliates) worldwide. CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting.

As an employee at CBRE, you have the freedom to make your own path. Your career is in your own hands; there’s no need to wait to be shown the way. "It’s about how well you perform, not just how long you’ve worked here and you're encouraged to take intelligent risks and explore new ideas and innovations. Our scale gives you mobility and a broader choice of opportunities. You'll always have a team behind you.

COMPANY SIZE
10,000 employees or more
INDUSTRY
Real Estate/Property Management
FOUNDED
1906
WEBSITE
http://www.cbre.com/

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