Sr Grants and Compliance Specialist Location: Langley, WA Join Whidbey Telecom as our Sr Grants and Compliance Specialist and lead financial and regulatory compliance for grant-funded projects. This role oversees reimbursement documentation, audit-ready records, internal controls, and process improvements that strengthen grant administration. You will also establish structure and consistency across the grant program to support effective compliance throughout the grant lifecycle. This position is located onsite in our Langley, WA office. DUTIES INCLUDE, BUT ARE NOT NECESSARILY LIMITED TO: Grant Financial Management - Monitor grant budgets to ensure expenditures are allowable, allocable, reasonable, and within approved limits.
- Track grant expenditures, obligations, and remaining balances by grant and by project.
- Ensure proper cost allocation in accordance with grant agreements and regulations.
Grant Compliance & Regulations - Ensure compliance with the Federal Uniform Guidance (2 CFR 200), WA State requirements, and sponsor-specific terms.
- Review expenditures for allowability and documentation before reimbursement.
- Maintain grant documentation and records in accordance with audit and retention requirements.
- Establish and maintain grant compliance processes, documentation standards, and program structure to support consistent administration and regulatory oversight.
Reporting & Reimbursements - Prepare and submit grant reimbursement requests.
- Reconcile grant expenditures reported to grantors with accounting records.
- Assist program managers with financial status reports and projections.
- Support grant closeout, including collaboration with accounting on final financial reporting.
Audit & Internal Controls - Serve as the primary finance contact for grant-related audits and monitoring reviews.
- Prepare audit schedules, reconciliations, and supporting documentation.
- Develop and maintain internal controls over grant accounting to support compliance, accuracy, and audit readiness.
- Lead process improvements that strengthen audit readiness, compliance controls, and the efficiency of grant financial administration.
Coordination & Support - Coordinate with project managers to ensure ongoing grant compliance.
- Provide guidance to staff on grant financial policies and procedures.
- Assist with budgeting and financial sections of grant applications as needed.
- Develop organized workflows across the grant program to promote consistency, accountability, and cross-functional coordination.
|