Sr. HR Coordinator

Location:  Onsite, five days per week - Kohler, WI

Opportunity

The Sr. Human Resources Coordinator plays a critical role in supporting Kohler Campus Operations and union and associate relations. This position serves as a strategic administrative partner to the HRBP and Union & Associate Relations leadership teams, managing complex grievance systems, maintaining critical labor relations documentation, and coordinating campus-wide employee engagement initiatives. The role requires exceptional organizational skills, attention to detail, and the ability to work effectively with union representatives, plant leadership, and cross-functional teams.

This position directly supports the Director of Union & Associate Relations and collaborates closely with HR Business Partners, Associate & Labor Relations partners, and operational leaders across multiple locations on the Kohler Campus, the United States and Canada. The ideal candidate will bring a proactive approach to process improvement, strong technical proficiency with HRIS and document management systems, and a demonstrated commitment to fostering positive employee relations in a unionized environment.

Specific Responsibilities:

• Maintain comprehensive Grievance log and tracking system, including scanning and digitizing historical grievance documents to ensure complete record retention.
• Maintain Memorandum of Understanding (MOU) log and system, including scanning historical MOUs and side agreements with ongoing management responsibility.
• Maintain Disciplinary logs with accurate tracking of employee relations cases across campus locations.
• Drive cross-functional project with Kohler ITC to design and implement a disciplinary log and tracking system integrated with existing grievance management platform.
• Manage and support the Employee Relations/Labor Relations (ER/LR) and Kohler Business Association (KBA) Campus SharePoint sites, including site structure, permissions, and content organization.
• Upload documentation into grievance repository and establish consistent file naming conventions to ensure efficient document retrieval.
• Track critical deadlines for grievance responses, arbitration filings, contract negotiations, and other time-sensitive labor relations matters.
• Assist with Department of Labor (DOL) poster subscription management, tracking compliance requirements, conducting site audits, and coordinating with Finance to allocate costs to appropriate cost centers.
• Conduct Stay 5, 30, 60, 90 & 180 day stay interviews with associates across Kohler Campus; provide trend analysis to the HRBP Team.
• Handle the job bidding process in accordance with the steps outlined in the collective bargaining process.
• Process all disciplinary actions on a weekly basis in accordance with terms and conditions of the collective bargaining agreement.

Reporting, Analytics & Union Relations Support

• Track grievance trends across campus locations, analyzing patterns by department, shift, grievance type, and resolution outcomes to identify systemic issues.
• Track discipline patterns and progressive discipline compliance to ensure consistent application of policies.
• Monitor and report on absenteeism trends by location, department, and employee group.
• Track Family Medical Leave (FML) usage patterns and coordinate with leave administration.
• Build reports and dashboards tracking contract violations, arbitration outcomes, settlement trends, and labor relations metrics for leadership review.
• Track Union Dues cards, file them systematically, and coordinate with Global Shared Services (GSS) to update SAP with appropriate effective dates (or enter directly into WorkDay when system transitions).
• Provide procedural guidance on union protocols, including white card procedures for union steward time in grievance meetings and representation rights.
• Coordinate communications with UAW leadership when new company processes, procedures, systems, programs, or policies are announced or rolled out to ensure proper notification and transparency.
• Manage logistics for contract negotiation meetings and arbitration hearings, including scheduling, materials preparation, conference room setup, and coordination with external counsel.
• Assist with collection and compilation of data from business divisions across campus during pre-negotiation preparation meetings.

Employee Engagement & Campus Support

• Maintain HR bulletin and people boards across all campus locations and plant sites, ensuring current postings of required labor law notices, company announcements, benefits information, and employee recognition.
• Lead campus-wide Manufacturing Month activities and other stewardship and engagement initiatives to ensure consistency across locations and reinforce One Team One Mission culture.
• Provide operational support to Workplace Excellence (WE) teams across campus as needed, including meeting coordination, action item tracking, and communication support.
• Lead the strategic expansion of the English as a Second Language (ESL) program to include additional languages beyond Spanish, such as Hmong, to support the diverse workforce across Kohler Campus manufacturing operations.
• Collaborate with plant leadership, HR Business Partners, and union representatives to design and execute engagement activities that strengthen associate relations and foster inclusive workplace culture.