Sr. Manager Global Lease Admin and Portfolio Management

Santa Clara, CA

$100.63–$105.63 Per Hour
Quick Apply

7 days ago

Job Description

Position Title: Sr. Manager Global Lease Admin and Portfolio Management

Position Description: Protingent Staffing has an exciting contract Sr. Manager Global Lease Admin and Portfolio Management opportunity.

Job Description:

The Senior Manager, Global Lease Administration & Portfolio Operations will serve as the accountable owner for the accuracy, financial integrity, compliance, and operational performance of the company’s global lease portfolio.
This role connects Real Estate, Accounting, Finance, Legal, Tax, Accounts Payable, regional teams, and external service providers to ensure lease obligations are accurately recorded, payments are timely, critical dates are protected, risks are identified early, and portfolio data supports sound business decisions.
The ideal candidate combines deep lease administration and financial expertise with exceptional attention to detail, sound judgment, proactive communication, and a strong bias for action, and moves comfortably between lease-level detail and portfolio-level thinking.
This is not a lease abstraction role. We are looking for someone who owns the function end-to-end, identifies risk before it becomes an issue, improves how the function operates, and turns complex lease information into insight leadership can act on.

Job Responsibilities:

Portfolio Leadership:
- Own the day-to-day administration and operational health of the global lease portfolio.
- Serve as the primary lease administration partner to Geo Directors, Accounting, Finance, Legal, Tax, and Accounts Payable.
- Identify, track, and communicate portfolio, financial, compliance, and process risks.
- Lead resolution of complex or escalated issues and provide clear recommendations to leadership.
- Maintain an accurate deal pipeline and provide timely updates for transaction and portfolio reviews.
- Lead, coach, and develop the lease administration team, setting clear priorities, standards, and accountability.
Lease Administration and Data Integrity:
- Oversee the accuracy, completeness, and timeliness of lease abstractions and critical-date tracking.
- Maintain rigorous data-quality standards within the global lease administration system of record (currently Visual Lease).
- Review lease data, financial terms, amendments, escalations, reconciliations, and other portfolio records.
- Ensure lease information is accurate, auditable, and suitable for budgeting, forecasting, accounting, and strategic planning.
- Support and validate payment automation and systems-integration processes.
- Establish global lease administration standards that are applied consistently across regions while accommodating legitimate local requirements.
Financial Operations and Compliance:
- Oversee high-volume rent and lease-related payment processing.
- Investigate and resolve payment, invoice, escalation, and reconciliation discrepancies through completion.
- Coordinate vendor onboarding and annual operating-expense and CAM reconciliations.
- Own the monthly global rent roll process with no material errors.
- Partner with Accounting on ASC 842, SOX controls, audits, and ongoing lease reassessments.
- Lead lease administration requirements associated with a major ERP transformation.
Portfolio Insight & Decision Support:
- Produce recurring portfolio reporting covering lease expirations, critical dates, financial commitments, portfolio changes, and key risks.
- Partner with Real Estate leadership and analytics teams to ensure lease data feeds executive dashboards and portfolio planning.
- Support annual planning, budgeting, forecasting, portfolio optimization, and long-range real estate strategy.
- Translate complex lease information into clear, actionable recommendations for business leaders.
- Surface upcoming portfolio decisions early enough for leadership to act on them, rather than reporting them after the fact.
Service-Provider Management:
- Manage outsourced lease administration and abstraction providers against established scopes, service levels, and quality standards.
- Monitor abstraction accuracy, turnaround times, responsiveness, and issue resolution.
- Address performance gaps through documented corrective-action plans.
- Partner with regional Real Estate teams to ensure consistent, high-quality portfolio support.
Process Improvement:
- Document and maintain operating procedures for all owned processes.
- Develop a jointly agreed lease administration and portfolio-operations playbook.
- Evaluate workflows and controls to identify automation, efficiency, and cost-saving opportunities.
- Implement scalable processes that reduce manual work, strengthen compliance, and improve data quality.
- Drive issues from identification through decision and resolution without unnecessary escalation.
Measures of Success:
- In the first year, this leader will be measured on:
- Monthly global rent roll delivered on time with no material errors.
- No preventable missed renewal, termination, payment, escalation, or compliance deadlines.
- Lease system data reviewed monthly, with accuracy and completeness measured and reported.
- SOX controls completed on schedule, with findings remediated within 30 days.
- Portfolio risks maintained in a current risk log and surfaced before escalation.
- At least two material process or automation improvements implemented annually.
- Lease information is measurably easier for Real Estate leadership to use when making portfolio decisions.

Job Qualifications:

Bachelor’s degree in Finance, Accounting, Real Estate, Business, or a related field, or equivalent professional experience.
8-12 years of experience in corporate real estate, lease administration, real estate finance, or portfolio operations.
3-5 years of leadership experience managing teams, service providers, or complex national or global portfolios.
Strong understanding of lease accounting, financial controls, payment operations, reconciliations, and ASC 842.
Experience managing outsourced lease administration or abstraction providers.
Experience with Visual Lease, MRI, Yardi, Accruent/Lucernex, or comparable lease-management systems.
Advanced Excel and data-management capability.
Demonstrated success improving processes, implementing automation, and strengthening operational controls.
Exceptional attention to detail, analytical judgment, responsiveness, and cross-functional communication.
Ability to operate independently, make timely decisions, and communicate risks and recommendations clearly.
Experience building or transforming a global lease administration function.
Experience supporting ERP transformations, preferably involving SAP or NetSuite.
Experience within a large technology company or similarly fast-moving global organization.
Experience integrating lease data into executive dashboards and portfolio analytics.
Demonstrated ability to simplify and automate processes using systems, workflow tools, and AI.
A track record of identifying risks and opportunities proactively rather than waiting to be asked
Lease administration, portfolio management, or transaction-management teams at CBRE, JLL, Cushman & Wakefield, Colliers, or similar providers.
In-house corporate real estate teams supporting large, complex, multi-site portfolios.
Lease-management software companies in implementation, customer success, or operational leadership roles.
Real estate finance or accounting roles with significant ASC 842 and portfolio-operations experience.

Job Details:

Job Type: Contract
Location: Santa Clara, CA
Pay Rate Range: $100.63-$105.63 /hr

Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.

About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.

Numbers & Facts

Location	Santa Clara, CA
Salary	$100.63–$105.63 Per Hour

Skills

Accountingunmatched
Accounts Payableunmatched
Administrative Skillsunmatched
Analysis Skillsunmatched
Artificial Intelligence (AI)unmatched
Automationunmatched
Budget Managementunmatched
Budgetingunmatched
Business Supportunmatched
CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing)unmatched
Coachingunmatched
Commercial Real Estateunmatched
Communication Skillsunmatched
Contract Managementunmatched
Corrective Actionunmatched
Cost Controlunmatched
Cross-Functionalunmatched
Customer Support/Serviceunmatched
Data Managementunmatched
Data Qualityunmatched
Decision Supportunmatched
Detail Orientedunmatched
ERP (Enterprise Resource Planning)unmatched
Establish Prioritiesunmatched
Financeunmatched
Financial Complianceunmatched
Financial Controlunmatched
Financial Operationsunmatched
Forecastingunmatched
High Tech Industryunmatched
Identify Issuesunmatched
Investment Managementunmatched
Leadershipunmatched
Leasingunmatched
Legalunmatched
Magnetic Resonance Imaging (MRI)unmatched
NetSuiteunmatched
Onboardingunmatched
Operational Expenditure (OPEX)unmatched
Operations Processesunmatched
Outsourcingunmatched
Payment Processingunmatched
Portfolio Analysisunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Quality Managementunmatched
Quality Metricsunmatched
Real Estateunmatched
Reconciliationunmatched
Record Keepingunmatched
Rental Listingsunmatched
Rentalsunmatched
Reporting Dashboardsunmatched
Riskunmatched
Risk Analysisunmatched
SAPunmatched
Sarbanes-Oxley Act (SOX)unmatched
Strategic Planningunmatched
System Integration (SI)unmatched
Team Lead/Managerunmatched
Time Managementunmatched
Transaction Processing/Managementunmatched
Workflow Analysisunmatched

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