Sr Material Control

Job Description ================

OFCI Coordinator ----------------

### Position Summary

The OFCI Coordinator Owner-Furnished Contractor-Installed is responsible for managing the receiving documentation, tracking, and issuing of OFCI equipment and materials on the project. This role serves as a key link between Procurement, Warehouse, QC, and Field teams to ensure OFCI materials are properly documented, inspected, stored, issued, and communicated throughout the project lifecycle.

### Key Responsibilities

#### Receiving & Documentation

• Coordinate and oversee the receiving of all OFCI equipment and materials.
• Document shipment details prior to offloading, including photographing truck license plates with visible date and time stamps.
• Verify shipments against documentation and confirm completeness.

#### Quality Control & Issue Management

• Create QC inspection reports in Procore prior to receiving OFCI shipments.
• Perform thorough inspections of received equipment and materials to identify damages, shortages, or discrepancies.
• Accurately document issues within QC inspections and support findings with photos and relevant documentation.
• Communicate all identified issues promptly to Procurement, QC, and Field teams.

#### Communication & Reporting

• Respond in a timely and professional manner to shipment status inquiries from General Contractor or Owner representatives.
• Provide clear summaries of receiving outcomes, including confirmation of deliveries or identification of issues.
• Maintain clear and organized communication channels across all stakeholders.

#### Procore Management & Recordkeeping

• Establish and maintain dedicated folders in Procore for all OFCI-related correspondence and documentation.
• Ensure all emails, inspection reports, transmittals, and shipment records are properly filed and easily retrievable.
• Maintain an accurate tracker of all received and issued OFCI equipment within Procore.

#### Equipment Coordination

• Coordinate with Superintendents and Field leadership to understand equipment needs and required dates.
• Ensure adequate lead time is provided to Procurement and Warehouse teams based on field requirements.
• Support planning efforts by aligning OFCI availability with project schedules.

#### Issuing OFCI Materials to the Field

• Prepare and manage OFCI transmittals for all materials issued to the field.
• Obtain Superintendent signatures acknowledging receipt of OFCI materials.
• Retain signed documentation for audit tracking and accountability purposes.

#### Ongoing Monitoring & Compliance

• Conduct periodic reviews to ensure adherence to OFCI receiving and issuing procedures.
• Identify gaps or inconsistencies in process execution and recommend corrective actions.
• Support continuous improvement of OFCI material handling processes across projects.

Qualifications -------------

### Minimum Requirements

• 3-5 years of experience in construction logistics, procurement, warehouse operations, or material coordination.
• Strong working knowledge of Procore, QC inspections, document management, and tracking.
• Familiarity with OFCIOFCM material processes and construction documentation.

### Preferred Skills

• Experience on large-scale or data center construction projects.
• Understanding of material accountability chain of custody and risk mitigation.
• Basic knowledge of construction schedules and field operations.

Reporting Structure -----------------

### Reports to

• Procurement Manager
• Construction Operations Manager (project dependent)

### Key Stakeholders

• Procurement Team
• Warehouse Team
• QC Team
• Project Managers
• Superintendents and General Contractor representatives

Key Performance Indicators (KPIs) --------------------------------

• Accuracy and completeness of OFCI receiving documentation.
• Timeliness of issue reporting and communication.
• Reduction in lost, damaged, or unaccounted OFCI materials.
• Compliance with established OFCI procedures.
• Responsiveness to field and stakeholder requests.

Position Impact ----------------

The OFCI Coordinator directly supports project success by protecting owner-furnished assets, reducing material-related risk, improving traceability, and ensuring seamless coordination between the field and procurement operations.