Sr. Middle Office Analyst

Larch Capital Partners LLC

MIAMI, FL

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JOB DETAILS

SKILLS

Accounting, Accounts Payable, Accounts Receivable Processing, Analysis Skills, Asset Management, Billing, Bookkeeping, Brokerage, Budget Management, Business Solutions, Cash Flow, Communication Skills, Customer Support/Service, Data Collection, Data Management, Data Sets, Dental Insurance, Detail Oriented, English Language, Establish Priorities, Finance, Financial Analysis, Financial Compliance, Financial Operations, Financial Reporting, Financial Services, Health Insurance, High Net Worth, Internal Audit, Interpersonal Skills, Investment Management, Leadership, Operational Expenditure (OPEX), Operational Support, Operations Management, Operations Processes, Organizational Skills, Performance Analysis, Pivot Tables, Portfolio Accounting, Portuguese Language, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Process Improvement, Reconciliation, Resolve Customer Issues, Rich Internet Application (RIA), Sales, Salesforce.com, Securities and Exchange Commission (SEC), Standard Operating Procedures (SOP), Systems Maintenance, Team Player, Time Management

LOCATION

MIAMI, FL

POSTED

2 days ago

Benefits:

Bonus based on performance
Dental insurance
Health insurance
Paid time off
Profit sharing

WHO WE ARE:

Larch Capital Partners is a SEC registered investment advisory firm focused on providing multi-family office services to ultra-high-net-worth individuals mostly from Latin America.
We are a collaborative organization with a collegial, creative and very dynamic work environment. We value high performance, teamwork, accountability, initiative, transparency, flexibility, independence and very high ethical standards.

WE ARE LOOKING FOR:

Sr. Middle Office Analyst

Mission
Reporting directly to the COO, the Sr. Middle Office Analyst is responsible for the accuracy, timeliness, and control execution of core investment operations processes including trade confirmations, cash/position/transaction reconciliations, reporting reconciliations, billing support, and operational finance routines (cash flow tracking, budget monitoring support, and vendor/invoice coordination).
This is a hands-on execution and analysis role (non-managerial) with high visibility across Portfolio Management, Client Service, Finance, and Compliance. The ideal candidate is detail-oriented, process-driven, and experienced in working with custodians and portfolio reporting systems.
This role embraces the following duties and responsibilities:

Middle Office / Trade Operations
• Perform trade verification and trade confirmation processes across custodians/brokers and internal systems.
• Monitor trade settlement status and resolve exceptions (failed trades, allocation discrepancies, incorrect booking, etc.).
• Support trade-related lifecycle events including corporate actions, dividend and interest validation, and transaction clean-up.
• Coordinate with internal stakeholders and external partners (custodians, brokers, OMS/PMS vendors) to resolve operational issues.

Reconciliations & Controls (Daily/Weekly/Monthly)
• Conduct daily and periodic cash, position, and transaction reconciliations between custodians, portfolio accounting/reporting systems, and internal records.
• Perform report reconciliations (performance, holdings, transactions, AUM) and investigate variance drivers.
• Maintain reconciliation logs, exception trackers, and evidence packages to support internal controls, audits, and compliance reviews.
• Ensure operational tasks follow documented SOPs; recommend improvements where gaps exist.
• Operating and maintaining core business systems such as Addepar (a data aggregation and reporting system) and Practifi – Sales force

Billing & Revenue Operations Support
• Support the end-to-end management fee billing cycle:
o Validate AUM and fee bases
o Ensure accuracy of fee schedules
o Assist with invoice generation and review
o Reconcile billed amounts and investigate variances
• Partner with client service and finance teams to resolve client billing questions or corrections promptly.
Finance Operations (Analyst Scope)
• Support cash flow tracking (inflows/outflows, expected receipts, recurring expenses) and provide weekly/monthly summaries.
• Assist with budget monitoring through variance analysis and spend tracking (does not require budget ownership).
• Coordinate and validate vendor invoices and operational expenses; support AP/AR processing with external bookkeepers/accountants as applicable.
• Prepare data packages and schedules for month-end routines, external accounting, and leadership reporting.
Process Improvement & Documentation
• Document, maintain, and improve middle office workflows, checklists, and SOPs.
• Identify recurring reconciliation breaks and propose root-cause fixes (automation, data hygiene, workflow redesign).
• Participate in system enhancements, custodian transitions, reporting tool upgrades, and operational projects.

Collaboration & Stakeholder Support
• Serve as a key liaison between portfolio management, client service, finance/accounting, and compliance teams to ensure operational integrity.
• Support internal compliance routines through accurate recordkeeping, evidence gathering, and timely reporting related to operational controls (as applicable).
Required Qualifications
• 5+ years’ experience in investment operations / middle office / RIA operations, asset management operations, or similar financial services environment.
• Strong working knowledge of:
o Trade lifecycle (allocation, confirmation, settlement)
o Custodian reconciliations (cash/positions/transactions)
o Operational controls and exception management
• Advanced Excel skills (e.g., pivot tables, XLOOKUP/INDEX-MATCH, reconciliation logic); ability to work with large datasets.
• Proven ability to manage multiple recurring deadlines (daily/weekly/monthly cycles) with high accuracy.
• Strong analytical and troubleshooting skills; able to investigate variances and document resolution clearly.
• Excellent communication skills and comfort interacting with custodians, vendors, and internal stakeholders.
• Preparing documents and presentations.
• Availability to work in-office from 9 AM to 6 PM.

Required Knowledge, Skills and Abilities
• College degree.
• Minimum of 5 years of professional experience in a similar role.
• Fluency in English and Portuguese; Spanish is a plus.
• Excellent interpersonal, communication, and presentation skills.
• Strong organizational skills, meticulous attention to detail, and ability to set priorities.
• Proficiency in data management and data systems.
• Ability to map processes and create procedures.
• Highly analytical mindset and process improvement orientation.
• Problem-solving mindset.
• Experience with Practifi (Salesforce) and Addepar is a plus.

About the Company

Larch Capital Partners LLC

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