Major/Essential Functions
- Establishes close relationships with and serves as the primary point of contact for families.
- Communicates with care team members (mental health clinicians, senior clinic assistants, and providers) to facilitate patient care.
- Remains aware of current services offered by service providers.
- Maintains strict confidentiality in accordance with agency policies.
- May meet with patients and guardians before appointments to review and update pharmacy preferences, location during the time of appointment, and contact information.
- Maintains documentation of all patient and family encounters and completes reporting requirements according to organization standards.
- Tracks patient information and schedules confidentially.
- Tracks patient attendance at medical appointments and initiates outreach and missed appointment procedures, as necessary.
- Gathers all appropriate forms and consents.
- Checks all platforms for appropriate authorizations and uploading to Isilon and Epic for providers and clinicians.
- Coordinates and schedules initial intakes and communication of appointment time to parents/guardians, providers, clinicians, and school staff.
- Coordinates and schedules group sessions and communication of appointment times to parents/guardians, providers, clinicians, and school staff.
- Assists with rescheduling of appointments when needed.
- Tracks communication with parents, school staff, providers, and clinicians for initial appointments.
- Collaborates with professionals in a variety of settings such as higher education institutions, school districts, medical clinics and others through face-to-face, email, phone or mail contact.
- Constantly maintains a professional rapport and upholds TTUHSC values throughout all interactions.
- Maintains and updates professional knowledge and proficiency through continuing education, staff meetings, workshops and serving on special committees.
Grant Funded?
Yes
Pay Grade Minimum
22.07
Pay Basis
Hourly
Work Location
Lubbock
Preferred Qualifications
- Prior experience in a healthcare or medical office setting, EHR (Epic), appointment scheduling, or administrative support.
Department
Psychiatry Dept Lbk Genl
Required Attachments
Cover Letter, Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
Occasional Duties
- Additional duties as assigned.
Shift
Day
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications
High school diploma or equivalent. Three (3) years of customer service, office, or related experience, with two (2) of those years in a healthcare or dental clinic setting preferred. Additional education may substitute for the experience requirement.
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
YN, HM
Air Force Specialty Code
3A1X1, 4A0X1
Marine Military Occupational Specialty Code
0111
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction
Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:- Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
- Paid Time Off – Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
Visa Information
TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.