Sr Payroll Specialist II-AHRC Brookville location Mon-Fri 35hrs flex
• Responsible for completion and distribution of payroll by processing all biweekly, off cycle, bonus, • quarterly, year-end processing on a timely basis for companies, including, but not limited to • AHRC Nassau and its affiliated organizations, Nassau County AHRC Foundation, Citizens Options• Unlimited, Inc., Brookville Center for Children’s Services (BCCS) and Advantage Care Diagnostic and• Treatment Center, Inc.
Qualifications:
- High School Diploma and equivalent of Five (5) to seven (7) years Payroll and Time Keeping experience with Payroll Professional Certification.
- Must acquire an enhanced skillset and ability to work independently with minimum supervisor.
- Computer proficiency in all Microsoft Office Suite applications (Excel, Word, Outlook, MS Teams).
- Intermediate working knowledge of UKG Pro.
- Strong knowledge of tax and wage laws.
- Excellent with numbers and proficient in typing, oral and written communication skills.
- Strong attention to detail and organizational skills.
- Must be able to take initiative, multi-task and prioritize responsibilities.
Primary duties and responsibilities include but not limited to:
Payroll, Quarterly and Year End Reporting
- Processing, auditing and transmitting biweekly payroll, bonuses, off-cycle, quarterly and year-end processing to completion on a timely basis.
- Audits manual timesheets to be applied on CSV files to be imported to the payroll database for the purpose of calculating payment to generate paychecks
- Responsible for ensuring the accuracy of timesheets, punches, utilizing Kronos Time Keeping and auto pay for Directors.
- Responsible to ensure overtime payments are processed and allocated accurately
- Auditing reports before and after transmitting payroll (Ex. Employee job data, last paid, anniversary accrual, job change history, voids/manuals, payroll register)
- Preparation of generating and auditing payroll registers, balancing biweekly tax reconciliation and liability reports.
- Identify payroll tax liabilities, tax discrepancies and adheres to all state and federal regulations for employee payroll processing and company tax status.
- Assist with quarterly and year-end reports, 3rd party sick pay, Car-allowance adjustments, group term life and pension eligibility for Form W-2 reporting and distribution.
- Audit and process employee updates to payroll data base; new hires, transfers, terms, address change for tax purposes, rate changes and accruals
- Ensures accuracy of PTO benefits for employees according to their company policy handbook and generates reports for distribution
- Responsible for review of employees on Leave of Absence, PFL and suspension status for accuracy of payment and accrual updates
- Knowledge of wage garnishment for review, data entry updates, and processing
- Assists with data entry of direct deposit, pay cards, membership and 529 plans
- Maintain banking correspondence in regards to positive pay, direct deposits, pay cards, withdrawal or tax questions and discrepancies
- Assists with employee payment issues and resolves to completion; could involve communication to program management if needed
- Prepares and distributes paper checks
- Demonstrates and initiates training in job responsibilities
Internal/External Compliance Audits/reporting
- Responsible for maintaining compliance with current changes to Federal and State DOL and IRS regulation laws.
- Generating Business Intelligence reports for payroll auditing and employee verifications inquires.
- Responsible to create, review and complete all correspondence regarding payroll cases, garnishments, tax notices and internal/external audits and to ensure they are addressed in a timely manner.
- Maintain communication with Assistant Payroll Manager in regards to any immediate payroll related issues or concerns.