Senior Program Coordinator – Boston, MA

Job ID: 3701
Location: Boston, MA
Job Type: 3-Month Contract
Work Arrangement:100% Onsite
Industry: Higher Education / Law School

About the Role

Sigma Systems is seeking an experienced Senior Program Coordinator to provide high-level administrative, organizational, and program support to faculty within a law school environment. This position is ideal for a highly organized professional with strong communication, scheduling, document management, event coordination, and administrative skills.

Key Responsibilities

• Provide administrative and organizational support to assigned faculty members in support of teaching, research, scholarship, and professional activities.
• Manage travel arrangements, expense reports, and reimbursements.
• Support semester start and end activities, including creating and maintaining Blackboard course websites and coordinating exam printing.
• Draft basic correspondence and create, edit, format, and proofread documents, spreadsheets, and surveys.
• Coordinate events, workshops, symposia, and guest speaker activities.
• Provide calendar management, meeting scheduling, and other administrative support.
• Assist with special projects and additional administrative tasks as assigned.
• Maintain accurate records and ensure administrative activities are completed efficiently and on schedule.

Qualifications

• Previous experience in program coordination, administrative support, academic administration, or a similar role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Experience with calendar management, travel coordination, expense reimbursement, and event planning.
• Strong written and verbal communication skills.
• Excellent proofreading, editing, and document formatting abilities.
• Proficiency with Microsoft Office, Excel, Word, Outlook, and related administrative software.
• Experience with Blackboard or other learning management systems (LMS) is highly desirable.
• Ability to work independently while collaborating effectively with faculty, staff, students, and external guests.
• Strong attention to detail and professionalism.
• Must be available to work onsite in Boston, MA.