Sr. Program Coordinator - (First-Year Interest Group Seminars Program)

Position Details

Position Information

Recruitment/Posting Title Sr. Program Coordinator - (First-Year Interest Group Seminars Program) Job Category URA-AFT Administrative Department Career Exploration & Success Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator for the Office of Career Exploration and Success. Reporting to the Associate Director for New Student Career Engagement, the Senior Program Coordinator assists in the development of programs that ensure students begin exploring their career interests from day one of their Rutgers University experience. The incumbent supports the Associate Director in overseeing the First-Year Interest Group Seminars (FIGS), one-credit courses developed and taught by upper-class students to aid first-year students in their transition to college and their exploration of an academic path or career interest. Each fall, the First-Year Interest Group Seminars (FIGS) program enrolls over 1,500 first-year students in more than 80 course sections. The Senior Program Coordinator assists the Associate Director with the curriculum development and course oversight of the First-Year Interest Group Seminars (FIGS) courses as well as the three-credit seminar for Peer Instructors. The incumbent is responsible for the recruitment, selection, training, and supervision of part-time program coordinators, Senior Peer Instructors, Peer Instructors and undergraduate interns. The incumbent also provides career advising services to first-year students.

Among the key duties of this position are the following:

• Assists the Associate Director with managing the First-Year Interest Group Seminars (FIGS) program. This includes collaborating with the FIGS team to regularly refine and update curricula and syllabi for FIGS courses and the three-credit seminar for peer instructors (PI Education).
• Takes a leadership role in managing the recruitment and selection process for Peer Instructors or the oversight and leadership of training processes for Peer Instructors and coadjutant instructors for PI Education.
• Oversees learning management systems (Canvas sites) related to the courses, scheduling classroom spaces, and other logistical details. They will participate in new student advising programs as it relates to the promotion of FIGS and first-year student success.
• Directly supervises at least one part-time Program Coordinator, approximately 20 Peer Instructors, and undergraduate student leaders (Senior Peer Instructors or interns). Lead regular team meetings and one-on-ones with Peer Instructors to process their teaching experiences, provide ongoing training, share program updates, etc. The Senior Program Coordinator will also process payroll for FIGS Peer Instructors.
• Closely oversees the FIGS course administration, approve and enter all final grades for FIGS courses, and addresses student issues related to poor course attendance or assignment performance, issues of academic integrity, and mental health concerns.
• Provides individual career advising to first-year students in the still exploring community.

FLSA Exempt Grade 05 Salary Details Budgeted Starting Salary range is $68,278.48 - $70,000 Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or related experience.
• A minimum of two years of relevant experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Demonstrated experience that shows an understanding of learning theory and curriculum development and integration.
• Strong communication and organizational skills.
• Ability to work with students, staff, and faculty.

Preferred Qualifications

• A master's degree and experience within a career services or higher education setting.
• Experience with peer education programs and instruction and training.
• Teaching experience.
• Supervision of graduate and/or undergraduate student staff

Equipment Utilized

• Online career tools (e.g., Traitify, Interview Stream, PeopleGrove, etc.), Handshake or similar career management systems, Canvas, etc.

Physical Demands and Work Environment

• Must be willing and available to work some nights and weekends.

Special Conditions

Posting Details

Posting Number 26ST1775 Posting Open Date 09/22/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a minimum of a Bachelor's degree or an equivalent combination of education and/or related experience?

• Yes

• No

• • Do you have a minimum of two years of relevant experience?

• Yes

• No

• • Are you a current member of URA-AFT?

• Yes

• No

• • Do you have formal teaching experience?

• Yes

• No, but I have experience facilitating training workshops

• No

• • Do you have experience with curriculum development and integration?

• Yes

• No

• • Do you have experience working with first-year programs?

• Yes, more than 2 years of professional experience

• Yes, 1-2 years of professional experience

• Yes, experience as a graduate or paraprofessional staff member

• No

• • Do you have experience with career counseling students?

• Yes, I have experience providing career counseling utilizing career self-assessment tools

• Yes, I have experience providing career counseling but not with utilizing career self-assessment tools

• No

• • Do you have experience working with peer education programs?

• Yes

• No

• • Do you have experience supervising staff?

• Yes, I have supervised both graduate and undergraduate student staff

• Yes, I have supervised student staff

• No

• • Do you have experience working with student leader selection processes?

• Yes, I have experiencing organizing student leader selection processes

• Yes, I have participated as an evaluator in student leader selection processes

• No

• • Do you have experience leading committees?

• Yes, I have led committees of professional staff members and faculty

• Yes, I have led committees of graduate or undergraduate students

• No

• • Do you have a master's degree?

• Yes, I have a master's degree in student affairs, education, or a related field

• Yes, I have a master's degree but not within a discipline listed above in the first option

• No, I do not have a master's degree

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents