Sr. Secretary - SPARC Guilderland - FT Days

Employment Type:

Full time

Shift:

Day Shift

Description:

Sr Secretary - SPARC Guilderland - FT Days

Position Summary:

This position is vital to our Inpatient Rehab operations as it provides administrative support to Centralized Intake, Inpatient Rehab Staff, Cafeteria Staff and anyone else at that location. The SPARC Sr. Secretary is the front desk person that meets and greets all in coming patients, staff and public. They manage incoming calls and perform administrative tasks for all BH Leadership. Fulfillment of this position is needed to continue the development of our centralized services and maintain the front desk administration support of BH programs.

Position Highlights:

• Quality of Life: Where career opportunities and quality of life converge.
• Advancement: Strong orientation program, generous tuition allowance and career development
• Work/Life: Positions and shifts to accommodate all schedules
• We offer great Benefits including: Competitive Pay, Paid Leave. Shift Differentials, just to name a few.

Educaton Requirements:

• High School Diploma, Associate Degree preferred.

Experience Requirements:

• Minimum of 1-3 years experience performing secretarial and/or clerical duties in a medical office or hospital.
• Excellent customer service skills.
• Demonstrated organizational skills.
• Word processing, data base and spreadsheet skills.

Principal Responsibilities:

1. ADMINISTRATIVE SUPPORT

• Maintains calendars of director and managers accurately.
• Schedules meetings for internal and external hospital sources.
• Prepares correspondence, presentations and reports in a timely and accurate manner.
• Acts as a liaison for the administration and department with internal and external individuals, vendors, other health care organizations and businesses.

2. CLERICAL/RECEPTION

• Answers phone lines promptly, politely. Identifies self and department.
• Schedules appointments accurately.
• Delivers messages accurately and promptly.
• Greets patients, physician, visitors, employees. Assists them in meeting needs as necessary.
• Maintains positive working relations with interdepartmental staff.

3. RECORD REPORTING:

• Accountable for assisting with budget planning and monitoring for discrepencies.
• Obtains and accurately records data as part of our quality and cost savings iniatives.
• Maintains and orders non-technical supplies.
• Ensures that all reports and files are maintained in organized database system.
• Ensures that requests for information are handled promptly.
• Performs other duties as required.

Pay Range:$18.50 - $24.66

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.