Overview:

     Primary Accountability

 

Responsible for maintenance of the General Ledger accounts and business transactions of the organization, applying Generally Accepted Accounting Principles (GAAP) that includes analytical work and though review of financial records.  Analyzes and develops reports related to costs at a center, program and account level interpreting the results to supervisor and management.  Also acts as a backup for performing various financial processing and reporting functions relating to capital assets, payroll, accounts payable and daily cash deposits.

 

* This is an onsite position

Responsibilities:

     Description of Primary Responsibilities

1.     Assist the Controller with operations of the Accounting/ Finance Department including:

1. Reconciles bank statements monthly.
2. Grant management and budget review and analysis.
3. Perform the review and recording of accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures.
4. Manage the processing of cash receipts, recording of revenue and receivable and work closely with the billing department to ensure that revenues and receivables are reconciled.
5. Review expense coding to ensure compliance with established practice.
6. Perform the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries.
7. Prepare and analyze variance reports per program and department.
8. Perform general accounts analysis and reconciliations, fixed assets, employer’s benefit cost, accruals and prepaid expenses.
9. The ability to assist or prepare financial reports such as financial statements, budget performance and interim grant financial reporting.
10. Prepare monthly organization and financial scorecards.

2.     Prepares external reports:  

3. Prepares and files regulatory reports in accordance with deadlines set by regulatory agency.
4. Utilizes Washington State Department of Revenue B&O knowledge to code taxable and non-taxable items when processing invoices for reporting monthly on B &O tax return.
5. Supports UDS and other cost report preparation and reconciliation.
6. Process monthly, quarterly and yearly reports:
   1. Reconciles assigned accounts and statements.
   2. Prepares and completes journal entries within closing deadlines.
   3. Processes assigned journal entries.
   4. Provides support to the entries assigned.
   5. Makes changes or adjustments to each entry prior to posting.
7. Provides coverage and back up for the accounting filing system:
   1. Maintains a filing system for quick reference of scanned information.
   2. Provides a back-up supporting role.
   3. Assists in year-end audit preparation.
8. Other duties as assigned.
9. Promotes a positive work culture and upholds clinic policies and procedures, including the WE CARE standards of Behavior.
10. Uphold confidentiality at all times in regards to CBHA activities, reports, financials, patient health information and other proprietary information specific to CBHA.  

 

          Description of Primary Attributes

General Development:

 

1. Demonstrates a high degree of organization and accuracy.
2. Demonstrates ability to detect errors in correspondence, records, statistics and clerical procedures.
3. Possesses skills in motivation, self-direction, and punctuality.
4. Ability to work independently with frequent interruptions.

Professional and Technical Knowledge:

1. Possesses a Bachelor’s Degree in the field of Business Administration, Finance or Accounting or equivalent work experience in a healthcare setting.
2. Prefer a Certified Public Accountant designation and five (5) years of experience in a similar role or has obtained, and maintained, a health care certificate with an approved Healthcare certification agency.
3. Possesses familiarity with the processes and operations performed in an Accounting Department with general ledger knowledge. Should have expert knowledge on general ledger, accounts payable, and accounts receivable accounting subsidiary systems.
4. Familiar with established accounting standards and procedures.
5. Must possesses the ability to create and give presentations on a variety of topics to leadership or company employees when required.
6. Must have the ability to train others on procedures and accounting processes and techniques when required.

Qualifications:

Technical Skills:

 

1. Ability to prepare correspondence utilizing Microsoft Word.
2. Ability to use clerical and numerical skills in preparing documents from raw data.
3. Possesses the ability to prepare and interpret financial and statistical reports utilizing advanced Excel skills. Possesses the ability to create or edit complex worksheets using advanced functions, pivot tables, and various data aggregation techniques.
4. Ability to create basic presentations in Microsoft PowerPoint.
5. Proficient with General Ledger accounting systems. Advanced abilities in accounting system with the ability to create and filter reports.

Communication Skills:

 

1. Job duties require the effective communication of information during informal and formal verbal presentations.
2. Job duties require the effective communication of information in written (including electronic) correspondence.
3. Communicates complex concepts in a clear effective manner for a general audience.

Blood/Fluid Exposure Risk: This is a Category III position.

1. Category I: Tasks routinely involve a potential for mucous membrane or skin contact exposure to blood, fluids or tissue. Use of personal protective equipment (PPE), when appropriate, is required.
2. Category II: Usual Tasks do not involve exposure to blood, body fluid, or tissues but may require performing Unplanned Category I tasks.
3. Category III: Tasks involve no greater exposure to blood, body fluids or tissues than would be encountered by a visit. Category I tasks are not a condition of employment.

Physical Demands:

1.     Ability to stand, walk, sit, use of hands and fingers, and talk frequently. 

2. Ability to lift up to 20 pounds.
3. Close vision (clear vision at 20 inches or less).
4. Distance vision (clear vision at 20 feet or more).
5. Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

 

Travel:

 

1. Frequent travel to various clinic sites is required.
2. Must possess a valid driver’s license and meet company insurance liability standards to drive company vehicles.