The Indirect Subcontract Administrator II/III will support subcontract management operations.
This role is responsible for administering complex subcontracts and agreements, with specialized focus on large component procurement-including cryogenic tanks and larger structures-as well as long-term agreements, Masters Service Agreements (MSAs), and milestone-based statements of work.
The ideal candidate will bring strong contract administration expertise, negotiation skills, and the ability to manage high-volume, complex subcontract relationships in a fast-paced aerospace environment.
Responsibilities: Subcontract Administration
Administer the full lifecycle of complex indirect subcontracts, from solicitation and award through closeout
Manage subcontracts for large components and assemblies, including cryogenic tanks, large structures, and major fabricated hardware
Develop, issue, and evaluate Requests for Proposal (RFPs) and conduct comprehensive proposal and cost/price analyses
Ensure subcontract terms align with prime contract flow-down requirements and company policies
Large Component & Major Procurement
Lead procurement and subcontract administration for high-value, large-scale components and structures
Coordinate with engineering, quality, and program teams to define technical requirements and acceptance criteria
Manage long-lead procurement strategies and supply continuity for critical large components
Long-Term Agreements & Master Service Agreements
Negotiate, establish, and administer long-term agreements (LTAs) and Master Service Agreements (MSAs)
Develop pricing structures, volume commitments, and performance frameworks for multi-year supplier relationships
Manage agreement renewals, amendments, and modifications
Terms & Conditions Management
Draft, review, and negotiate subcontract terms and conditions to protect company interests and manage risk
Ensure appropriate flow-down of prime contract requirements, including regulatory and compliance clauses
Partner with Legal and Contracts teams to resolve complex terms and conditions issues
Milestone-Based Statement of Work Management
Develop and administer milestone-based statements of work (SOWs) for complex efforts
Establish performance milestones, deliverables, and associated payment schedules
Monitor subcontractor performance against milestones and manage milestone acceptance and payment authorization
Supplier & Stakeholder Management
Build and maintain strategic relationships with key subcontractors and suppliers
Resolve subcontract issues including performance concerns, schedule delays, scope changes, and disputes
Conduct regular supplier performance reviews and drive continuous improvement
Partner with internal stakeholders to ensure alignment of requirements, schedule, and budget
Compliance & Documentation
Ensure all subcontract activities comply with company policies, contractual requirements, and applicable regulations
Maintain accurate and complete subcontract files and documentation
Support audits, reviews, and reporting requirements
Required Qualifications:
Bachelor's degree in Supply Chain, Business, Engineering, or related field, or equivalent experience
Level 2: 3+ years of subcontract administration or procurement experience
Level 3: 5+ years of subcontract administration or procurement experience
Experience administering complex subcontracts and long-term agreements
Demonstrated experience with terms and conditions negotiation and management
Familiarity with milestone-based statements of work and performance-based payment structures
Strong negotiation, analytical, and communication skills
Proficiency with ERP/procurement systems (e.g., SAP, Oracle, Coupa)
Ability to manage multiple complex priorities in a fast-paced environment
Preferred Qualifications:
Experience procuring large components or major structures, such as cryogenic tanks, pressure vessels, or large fabricated assemblies
Experience in aerospace, defense, or other highly regulated manufacturing environments
Familiarity with Master Service Agreements and long-term supply agreements
Knowledge of aerospace quality standards and procurement compliance requirements (e.g., ITAR/EAR)
Professional certification (e.g., CPM, CPSM, NCMA CFCM/CPCM, or equivalent)
Email your resume to usjobs@mavensoft.com to apply!
Numbers & Facts
Location
Kent, Washington
Website
http://www.mavensoft.com
Skills
Administrative Skillsunmatched
Aerospace and Defenseunmatched
Alliance/Partner Managementunmatched
Analysis Skillsunmatched
Bid Analysisunmatched
Budgetingunmatched
Communication Skillsunmatched
Continuous Improvementunmatched
Contract Managementunmatched
Contract Negotiationunmatched
Contract Requirementsunmatched
Contract Reviewunmatched
Corporate Policiesunmatched
Cost Analysisunmatched
ERP (Enterprise Resource Planning)unmatched
Legalunmatched
Manufacturingunmatched
Multitaskingunmatched
Negotiation Skillsunmatched
Operational Supportunmatched
Oracleunmatched
Performance Analysisunmatched
Performance Reviewsunmatched
Pressure Vesselsunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Procurement Strategyunmatched
Purchasing/Procurementunmatched
Quality Metricsunmatched
Regulatory Complianceunmatched
Request for Proposals (RFP)unmatched
Requirements Managementunmatched
Risk Managementunmatched
SAPunmatched
Statement of Work (SOW)unmatched
Supply Chainunmatched
Vendor/Supplier Evaluationunmatched
Vendor/Supplier Relationsunmatched
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