SSS III - File Department (Prothonotary)

SSS III - File Department (Prothonotary)

Salary

$18.05 Hourly

Location

Justice Center - West Chester, PA

Job Type

Full Time, Non Exempt

Job Number

04663

Department

Prothonotary

Division

Prothonotary

Opening Date

07/21/2026

Closing Date

Continuous

Weekly Hours

35

Shift

8:30 to 4:30 (1 hour unpaid lunch)

• Description
• Benefits
• Questions

Summary

The SSS III provides entry-level administrative support and clerical duties within their respective department. This position requires basic organization, computer and typing skills.

Essential Duties

Essential duties, tasks and accountabilities may include the following:

• Provide clerical support (typing, filing, copying, processing paperwork, etc.).
• Receptionist duties (answer phone calls and direct inquiries to the appropriate person).
• Sort and distribute incoming mail.
• Payroll entry and attendance tracking.
• Maintain office supplies.
• Miscellaneous data entry.
• May need to provide cashier services (cash, checks, receipts).
• Maintain logs, if applicable and ensure accuracy.
• Create and maintain calendars in OutLook.
• Other office functions, as assigned (e.g., operate postage meter, collect money, reconcile petty cash).
• Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Six months to one year of general office experience (typing, clerical, filing, copying, etc.).
• Ability to maintain confidential information and handle confidential matters.
• Basic spelling, grammar and math skills.
• General computer knowledge.
• Ability to prioritize and organize work.
• Strong interpersonal skills.
• Ability to interface with all levels of county management.
• Basic typing / word processing skills (minimum of 40 wpm).
• Ability to use office machines (fax, copier, calculator, etc.).

Preferred Skills, Knowledge & Experience:

• One to two years of general office experience and skills.
• Strong customer service skills.
• Accurate and detail oriented.
• Strong time management skills.
• Basic accounting skills.
• Strong verbal and written communication skills.
• Ability to multi-task.
• Familiar with reception desk functions.
• Ability to deal with all types of people and personalities.
• Familiar with county policies and procedures.

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• General computer skills
• Basic Word skills
• Basic Excel skills
• Basic Microsoft Outlook skills (Email and Calendar)
• Basic Internet skills (for research purposes).
• Basic Access skills may be required.

The County of Chester offers comprehensive benefits to our employees. Read more about our Benefits here.

01

What is your highest level of education?

• No formal Education
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02

How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)

• None
• less than 1
• 1+
• 2+
• 3+
• 4+
• 5+
• 6+
• 7+
• 8+
• 9+

Required Question

Employer County of Chester

Address 313 W Market St

Suite 4302

West Chester, Pennsylvania, 19380

Phone 610-344-6000

Website https://www.chesco.org/