General Summary
This role is a member of the Accounting Shared Services team primarily responsible for cooperative equity accounting and vendor management within Accounts Payable. Responsibilities include maintaining accurate records related to patronage-based equity, including stock issuance, patronage refunds, revolvements and redemptions for Southern States as well as approximately twenty-five member cooperatives. This role is also responsible for vendor administration, ensuring vendor data integrity and strong internal controls.
Essential Job Functions
Maintains and reconciles member equity accounts, including stock and patronage allocations.
Supports the calculation and recording of patronage refunds (cash and equity allocations).
Prepare and process annual dividend payments, patronage refunds, and equity revolvements in accordance with cooperative bylaws and Company policies and procedures.
Processes membership redemptions and maintains appropriate documentation ensuring transactions are recorded accurately and in accordance with cooperative policies.
Serves as a point of contact for patrons and member cooperatives regarding inquiries regarding equity accounts and balances.
Manages vendor setup and maintenance, including creating and updating vendor records in the accounting system
Obtains and maintains required tax documentation and banking information for vendors.
Prepares journal entries related to member equity activity and accounts payable as needed.
Prepares account reconciliations as assigned.
Assists with forfeiture and escheatment processes for stock records and accounts payable.
Supports the federal tax reporting requirements for stock records and accounts payable, including 1099-DIV, 1099-PATR, 1099-MISC, and 1099-NEC, ensuring compliance with applicable regulations.
Assists with month-end and year-end close processes.
Supports financial, bank, and other external audits as needed.
Southern States is the place for those who do. For almost a century, we have consistently provided expert products, services and advice to people who aren't afraid of getting their hands dirty.
Today, our mission is to be the best at giving you the tools you need to get the job done right- whether you're running a large commercial farm, tending a backyard garden or just trying to keep your yard looking green and lush. We fulfill this mission by providing a full range of services and growing solutions for farms and around the home.
By creating lifelong relationships with those who share a mutual love of the land, we can ensure the success of our customers through the level of service and solutions we provide them.
At Southern States, we are proud to be one of the nation's largest farmer-owned cooperatives - a place for those who do.
Our employees enjoy a competitive salary & comprehensive benefits package that includes health, vision and dental insurance, wellness program, paid time off, volunteer time off, paid disability and life insurance, 401k savings plan, educational assistance and more. Come join us. For more information on Southern States, please visit our website at www.southernstates.com.
Southern States Cooperative, Inc., is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate against individuals based on their race, color, religion or belief, national or ethnic origin, sex (including pregnancy), age, disability, sexual orientation, gender identity, veteran status, family medical history or genetic information, or any other status protected by federal, state or local laws, or regulations.