If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
.
Department: Secretary of State / Bureau of Motor Vehicles
Division: Finance
Location: Augusta
Schedule: Monday - Friday 40hrs
Grade:20
Salary:$21.09 - $29.46 (includes 2% recruitment & retention stipend)
Closing Date: May 4, 2026
Join Our Team at the Department of the Secretary of State:
At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.
Are you ready to make a difference?
We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.
About the Position:
The Staff Accountant role at the Bureau of Motor Vehicles is a member of the accounting team that supports in the complex accounting functions of the bureau. This position operates on a dynamic team in a government accounting environment. The Staff Accountant role supports in Accounts Payable, Accounts Receivable, revenue collection, complex reconciliations and recurring accounting functions, and will work closely with unit leadership to complete these tasks and support the Bureau.
What We're Looking For:- Team Collaboration: Work effectively within a team, supporting shared goals and contributing to a respectful, productive workplace.
- Adaptability: Adjust quickly to new procedures, policies, and technologies as agency needs evolve.
- Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities. Confidently make informed decisions and stay solution-focused while managing multiple priorities without sacrificing accuracy or customer satisfaction.
- Clear Communication: Strong verbal and written communication skills to explain complex rules and processes in a way that is easy for the public to understand.
- Problem-Solving: Identify and resolve issues efficiently while maintaining a calm and helpful demeanor.
- Professionalism: Consistently represent the Department with respect, integrity, and accountability.
Key Competencies We Value:- Emotional Intelligence: Empathetic, self-aware, and able to manage high-stress interactions with tact.
- Conflict Resolution: Handle difficult or emotional customer situations with patience and effectiveness.
- Time Management: Prioritize tasks and complete assignments accurately and on time.
- Commitment to Excellence: Dedication to high-quality work, accuracy, and upholding public trust.
- Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.
In This Role You Will:- Supports the Accounting team in completing reconciliation of accounting records. This includes a reconciliation of Accounts Payable, Accounts Receivable, Petty Cash, and other programs operated by the BMV Accounting Unit.
- Supports in the completion of complex accounting functions such as incoming wires, monthly and quarterly journals, and complex Accounts Payable documents.
- Supports in all aspects of the Accounts Payable process as needed and serves as a primary point of contact on verifying the coding of invoices.
- Supports in all complex Accounts Receivable functions, with a particular emphasis on BMV Online Services and those receivables which are processed directly through Advantage.
- Serves as a subject matter expert in accounting functions within the BMV. Maintains a familiarity of internal controls, GAAP and GASB accounting practices, and State of Maine accounting practices as outlined within the SAAM manual. Supports in identifying, implementing, and overseeing internal controls for the Accounting Un