Staff Accountant / Construction Accounting Coordinator

Position Summary

We are seeking a detail-oriented and highly organized Staff Accountant / Construction Accounting Coordinator to support the day-to-day accounting and administrative operations of our growing electrical contracting company. This position plays a critical role in maintaining accurate financial records, supporting project accounting functions, and ensuring timely processing of accounts payable, accounts receivable, purchase orders, billing, and job cost documentation.

The ideal candidate will have experience in a construction or project-based environment and be comfortable working in a fast-paced setting that requires strong communication, organization, and follow-through.

Essential Duties & Responsibilities

Accounting & Financial Operations

• Process accounts payable invoices, including coding, approvals, and matching
• Assist with accounts receivable activities, AIA forms, liens/waivers, payment tracking, collections follow-up, and customer billing
• Prepare and process purchase orders and supporting documentation
• Support monthly account reconciliations and general ledger accuracy
• Assist with month-end close processes and financial reporting support
• Maintain organized accounting records and electronic documentation

Construction Project Support

• Support project managers and operations teams with job cost tracking and project documentation
• Prepare and support construction billing, including AIA/progress billing and pay applications
• Track lien waivers, subcontractor documentation, and contract compliance requirements
• Assist with change orders, RFI tracking, and project-related financial documentation
• Ensure project costs are coded accurately to jobs and cost codes

Administrative & Operational Support

• Coordinate with vendors, subcontractors, field personnel, and internal departments to resolve discrepancies
• Monitor invoice approvals and follow up on missing documentation
• Support payroll-related documentation and time tracking as needed
• Maintain strong communication across accounting and operations teams
• Identify opportunities to improve processes and strengthen internal controls

Qualifications

• 3+ years of accounting, AP/AR, or project accounting experience preferred
• Construction industry experience strongly preferred
• Experience with purchase orders, job costing, and project billing
• Familiarity with construction accounting software such as Spectrum/Viewpoint, or similar ERP systems preferred
• Strong organizational skills and attention to detail
• Ability to manage high-volume transactional work while maintaining accuracy
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Strong communication and problem-solving skills
• Ability to prioritize and manage multiple deadlines

Position Attributes

• Self-motivated and dependable
• Strong sense of ownership and accountability
• Team-oriented with a willingness to support multiple departments
• Comfortable working with both office staff and field personnel
• Adaptable and able to handle shifting priorities