Accounting, Accounts Payable, Accounts Receivable, Accounts Receivable Management, Accounts Receivable Processing, Billing, Cargo/Freight, Credit Processing, Data Collection, Database Administration, Disbursements, Distribution Services, Establish Priorities, Finance, General Ledger Accounting, High School Diploma, Insurance, Mail Processing, Order Supplies, Organizational Skills, Record Keeping, Sales Administration, Sales Tax, Short Pays, Telephone Skills, Time Management
Staff Accountant-Entry Level
Accounts Payable
- Accurately setup Vendors with necessary information and gather Wâ9’s, Certs of Insurance, and any other paperwork if needed. Maintain Vendor records and request updated information when necessary
- Ability to accurately process accounts payable invoices for multiple companies and verify terms, discounts, and correct general ledger coding
- Manage workflow to ensure the proper approvals and signatures have been applied
- Ability to accurately process payments via ACH Files and Checks
- Prepare and file 1099’s at the end of the year
Accounts Receivable
- Maintain Accounts Receivable Aging to ensure that payments are received timely
- Communicate with customer and Company management in late payment cases
- Processing Credit Memos
- Communicate with multiple locations to gather information on short pays, deductions, returns and any other questions that may arise
- Obtain Sales Tax Certificates & assist in Sales Tax Administration
- Administer AR Export Insurance policy and process monthly reporting
- Other miscellaneous duties and projects that arise
Hours are flexible from 7:30 am – 4:30 pm with an hour or half hour lunch. We offer a comprehensive benefits package including 401K with match, holiday and PTO. Position is available immediately. Salary based on experience. Minimum requirements include:
- Two to five years of accounting experience; preferably in a manufacturing or distribution industry
- Ability to work with minimal supervision and demonstrate appropriate initiative when making decisions.
- Ability to prioritize tasks and work efficiently and accurately
Candidates must be comfortable learning new systems and using a variety of software. Job offer is contingent on passing preâemployment physical and drugâscreening.
Temporary Front Desk Duties/Responsibilities while current employee is on leave:
- Organize & meter outgoing mail and receive & sort incoming mail and email
- Answers incoming telephone calls, determines purposes of call, and forwards call to the appropriate personnel or department.
- Order office supplies and maintain a stocked and organized supply closet.
- Maintain freight database duties include scanning freight bills and gathering missing information
- Support Accounts Payable: vendor invoices and disbursement filing, A/P invoice matching
- Support Accounts Receivable: process daily invoices/credits, apply cash receipts, help with collection of past due balances
Education and Experience:
- High school diploma or equivalent required;
- Bachelor’s degree in accounting, finance or related field preferred.