Staff Accountant (Fixed Assets & Inventory)

Overview

Who we are-

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond. With over 1,500 employees-in technical, consulting, operational, sales, finance, and corporate roles-we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities. We fulfill this promise through our employees, who live Our Values every day, the Transcat Way. Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve. Are you ready to join a company where the work you do makes a difference, and where you can grow in your career?

Here's what Transcat has to offer-

• Work that matters
• A values-based culture where people care about each other and the work they do together
• Flexibility
• Training and development to accelerate learning and career advancement
• Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!

Position Summary

The Staff Accountant - Fixed Assets & Inventory assists in ensuring the accuracy, integrity, and SOX compliance of the Company's fixed asset, rentals, and inventory accounting processes. This position is responsible for timely transaction processing, balance sheet account reconciliations, and execution and documentation of SOX controls. This role will also be involved in year end, statutory and tax compliance work.

Responsibilities

• Fixed Assets & Inventory Accounting

• Execute asset and inventory accounting processes in accordance with US GAAP and company policies

• Assist with maintaining fixed asset subledger including capitalization, depreciation, impairments, transfers, and disposals

• Ensure appropriate asset classification and capitalization thresholds through cross-functional partnership

• Perform monthly subledger-to-GL reconciliations

• Analyze and explain period-over-period variances and estimates

• Prepare fixed asset roll forward to support cash flow reporting

• Perform the monthly useful life review ensuring new fixed assets are entered into Sage in accordance with US GAAP and company policies

• Maintain tax ledgers for fixed assets

• Support tracking of capital expenditures and help organize documentation for asset capitalization

• Compile invoices, purchase support, and project documentation to ensure completeness for accounting treatment

• Help monitor inventory adjustments, reserve activity, and other account fluctuations for follow-up

• Maintain organized files and schedules to support accurate subledger activity and reporting

• Capital Expenditures, Approvals & ROI Oversight (New Section)

• Partner with Finance, Operations, and business leaders to support Capex request reviews, approvals, and financial justification

• Track approved Capex projects against budget, timing, and spend; investigate and resolve budget to actual variances, escalate to management as needed

• Maintain Capex schedules and reporting to support management review and forecasting

• Ensure Capex activity is accurately reflected in fixed asset records and financial reporting

• Support post implementation reviews, including ROI analysis and comparison of actual results to approved business cases

• SOX Compliance & Internal Controls

• Prepare support for internal control activities and retain documentation in an organized, audit-ready manner

• Assist with audit requests by gathering invoices, reconciliations, schedules, and other supporting documents

• Maintain process narratives, risk and control matrices, and desktop procedures

• Follow established accounting policies, procedures, and approval requirements

• Escalate unusual transactions, control issues, or unsupported balances to the Senior Accountant

• Financial Close & Audit Support

• Prepare journal entries, account reconciliations, and supporting schedules for month-end close

• Research reconciling items and assist in resolving variances on a timely basis

• Assist the Senior Accountant with balance sheet account analysis and documentation

• Assist in other areas of the accounting close as needed

• Process Improvement & Leadership

• Participate in continuous improvement of accounting processes and internal controls

• Support ERP implementations or control automation initiatives

• Apply a strong risk-based mindset to accounting activities

• Model the Company's values to influence others to perform in an aligned manner.

• Other duties as assigned

Qualifications

Required Knowledge, Skills, and Abilities

• Comfortable operating in a high-scrutiny SOX environment
• Ownership mindset over assigned tasks
• Proactive in resolving issues and escalating questions when needed
• Highly organized, detail-oriented, and control-focused
• Confident communicator with management, auditors, and cross-functional partners

Education and Experience

• Bachelor's degree in accounting (CPA preferred)
• 1-3 years of experience, preferably experience in Big 4 audit and/or with Fixed Assets
• Exposure to SOX-heavy public company environments (preferred)
• Understanding of US GAAP and SOX 404 compliance
• Experience executing and supporting audits
• ERP experience (AS400, SAP, Oracle, NetSuite, Workday, or similar)
• Fixed Asset Software experience a plus
• Advanced Excel skills; analytics or BI tools a plus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for qualified individuals with disabilities if necessary to perform the essential functions of this position.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

Equal Opportunity and Non-Discrimination

Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.

We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

Contingencies

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.