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Job Summary:
The primary function of the General Ledger Staff Accountant is accurate and timely data entry into accounting software. The GL Staff Accountant provides support to company staff, supervisors and managers, ensuring property financial data is accurate and changes are processed in accordance with all policies, procedures and guidelines.
Incumbent is expected to have excellent problem solving and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism, and maintain excellent attendance.
Essential Duties and Responsibilities:
- Build relationships with owners/ asset managers to build trust and achieve asset goals
- Build relationships with auditors/ investors to produce timely, accurate, and consistent financials
- Build relationships with team members to train, advise, and mentor junior staff members
- Must be able to meet strict deadlines established by department and management agreements
- Know and understand the differences and application of assets, liabilities, income and expense
- Reconcile balance sheet accounts
- Monitor cash accounts daily for deficiencies
- Complete journal entries for all applications
- Process and pay property tax, insurance and audit fee invoices
- Balance mortgage coupons to the general ledger and the mortgage company- process for payment
- Open and close Bank accounts
- Set up and monitor recurring entries
- Monitor utility and contract expenses
- Calculate management fees
- Import budgets and include accounting information
- Complete bank reconciliations
- Complete analysis of escrow accounts-self funding or from mortgage company
- Move funds between accounts as needed or warranted
- Make deposits using varying systems to include scanning
- Attend meetings as directed and other assignments as needed to meet the needs of the department and business
- Must have working knowledge of all procedures as they would pertain to training future personnel
- Complete comprehension of the calculation of surplus cash
- Knowledge and understanding as well as ability to complete AJE's as well as review/research issues not readily common
- Understand and know how to set up recurring entries based on information provided in an audit report
- Ability to take a new property, set up prior balances from owner trial balance and convert to company chart of accounts, get mortgage information, set up accruals, coordinate bank openings, etc.
- Fill in as needed in Accounting Manager's absence
Knowledge, Skills and Abilities (KSAs):
- Strong interpersonal communication skills
- Proficient with Microsoft Suite (Outlook, Word, PowerPoint, Excel)
- Knowledge and familiarity all phases of accounting
- Ability to process documents and maintain their confidentiality
- Skilled using a multi-function copier, electric hole punch, fax machine, adding machine, multi-line phone and other office machines required to perform the tasks of the job
- Ability to type a minimum of 35 wpm with superior accuracy
Education and Experience:
- 2-year Associates degree or equivalent work experience in accounting
- Real Page Accounting experience preferred
Physical Demands:
- Must be able work with a computer for a minimum of 7 hours daily
- Must be able to read printed materials and computer screen
- Must be able to effectively and professionally communicate in e-mail, by phone, or in person during the course of the workday
- Ability to perform data entry, keyboarding, and mouse functions to complete job duties timely and efficiently
- Ability to use phone systems and office machines