Staff Accountant - Healthcare

Staff Accountant – Healthcare 

Job Description 

Position Summary 

The Staff Accountant supports the financial operations of a healthcare organization by maintaining accurate accounting records, preparing reconciliations, assisting with month-end close, supporting accounts payable and accounts receivable processes, and contributing to timely financial reporting. This role requires strong attention to detail, sound judgment, confidentiality, and a working understanding of accounting principles, internal controls, and healthcare-related financial processes. 

Essential Duties and Responsibilities 

• Prepare, review, and post journal entries in accordance with established accounting policies and generally accepted accounting principles. 

• Assist with month-end close activities, including account reconciliations, accruals, variance review, and supporting schedules. 

• Maintain and reconcile general ledger accounts, bank accounts, credit card activity, prepaid expenses, fixed assets, and other balance sheet accounts. 

• Support accounts payable activities, including invoice coding, approval follow-up, vendor statement review, payment processing, and issue resolution. 

• Assist with accounts receivable, cash posting, deposits, payment reconciliation, and coordination with billing or revenue cycle teams as needed. 

• Prepare financial reports, operational summaries, and budget-to-actual variance analyses for management review. 

• Assist with annual audit preparation by compiling documentation, reconciliations, schedules, and requested support. 

• Maintain accurate records and ensure proper documentation for financial transactions, approvals, and reporting requirements. 

• Follow internal controls, accounting procedures, and applicable regulatory requirements, including confidentiality expectations related to patient, employee, and financial information. 

• Collaborate with department leaders, vendors, billing staff, payroll, and finance team members to resolve questions and improve financial processes. 

• Participate in process improvement initiatives and perform other related duties as assigned. 

Qualifications 

• Bachelor’s degree in Accounting; equivalent combination of education and relevant experience may be considered. 

• One to three years of accounting experience preferred; healthcare, medical practice, hospital, or clinic is a plus. 

• Working knowledge of general ledger accounting, reconciliations, accounts payable, accounts receivable, fixed asset management, and financial reporting. 

• Understanding of GAAP and basic internal control concepts. 

• Experience with accounting, ERP, payroll, or practice management systems preferred. 

• Proficiency with Microsoft Excel, including formulas, data review, and spreadsheet organization. 

Knowledge, Skills, and Abilities 

• Strong attention to detail, accuracy, and follow-through. 

• Ability to prioritize work, meet deadlines, and manage multiple tasks in a fast-paced healthcare environment. 

• Excellent written and verbal communication skills. 

• High level of professionalism, discretion, and ability to maintain confidentiality. 

• Analytical mindset with the ability to research discrepancies and recommend solutions. 

• Ability to work independently while collaborating effectively with finance, operations, billing, payroll, and clinical leadership teams. 

• Commitment to ethical accounting practices, compliance, and continuous improvement.