Staff Accountant

A.C.T. Services is seeking a detail-oriented and dependable Staff Accountant to join our growing team in Indianapolis. This is an excellent opportunity for an accounting professional who enjoys meaningful hands-on work, values accuracy, and wants to contribute to a collaborative, service-focusedorganization. In this role, you will support core accounting operations, help maintain accurate financial records, assist with reporting and close processes, and contribute to efficient day-to-day finance activities.

The ideal candidate is organized, analytical, trustworthy, and comfortable managing recurring responsibilities in a professional, fast-paced environment. This position is primarily in person at our Indianapolis office, which supports collaboration, training, and team connection; limited remote flexibility may be available after a successful onboarding period

Key Responsibilities

The Staff Accountant will be responsible for a variety of accounting and administrative finance duties, including:

• Maintain accurate general ledger records and assist with month-end and year-end close processes.
• Prepare and post journal entries as needed.
• Reconcile bank accounts, credit card accounts, balance sheet accounts, and other financial records.
• Assist with accounts payable, including invoice review, coding, vendor records, payment preparation, and issue resolution.
• Assist with accounts receivable, including customer invoicing, payment posting, account follow-up, and aging review.
• Review financial transactions for accuracy, proper documentation, and appropriate account classification.
• Support payroll-related accounting entries and reconciliations, as needed.
• Assist with preparing internal financial reports, schedules, and account analyses.
• Maintain organized accounting files, records, and supporting documentation.
• Help monitor company expenses and ensure compliance with internal procedures.
• Assist with sales tax, use tax, or other regulatory filings, where applicable.
• Support audits, tax preparation, and external accountant requests by gathering documentation and reports.
• Identify discrepancies or process issues and communicate them promptly to management.
• Maintain confidentiality of company, employee, vendor, and customer financial information.
• Perform other accounting, finance, and administrative duties as assigned.

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Prior accounting, bookkeeping, or finance experience required; experience level may vary based on education and skill set.
• Working knowledge of general accounting principles.
• Experience with accounts payable, accounts receivable, reconciliations, and general ledger activity.
• Proficiency with QuickBooks Online, Microsoft 365, Excel and general office software.
• Strong attention to detail and accuracy.
• Ability to meet deadlines and manage recurring tasks.
• Strong organizational and problem-solving skills.
• Professional communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Must be able to work locally and reliably report to the company's office during scheduled work hours. Occasional remote work may be available after successful completion of probationary period.

• Bachelor's degree in Accounting or Finance.
• Two or more years of accounting experience.
• Experience in a service-based business, construction, real estate, logistics, professional services, or related industry.
• Familiarity with payroll accounting, sales tax, inventory, job costing, or project-based accounting.
• Intermediate Excel skills, including formulas, pivot tables, and data review.
• Experience assisting with month-end close and financial statement preparation.

• Accuracy and attention to detail.
• Reliability and accountability.
• Strong numerical and analytical skills.
• Ability to prioritize tasks and work independently.
• Clear communication and teamwork.
• Professional judgment and discretion.
• Willingness to learn company systems and improve processes.
• Commitment to maintaining accurate and timely financial records.

• Sit or work at a desk for extended periods.
• Use a computer, keyboard, phone, and standard office equipment.
• Review documents and financial information with accuracy.
• Occasionally lift or move office files, boxes, or supplies up to [10-25 pounds], as needed.

• Health insurance
• Dental and vision insurance
• Paid time off
• Paid holidays
• Retirement plan options
• Professional development or training opportunities