Staff Accountant

Staff Accountant

Island Oaks Tiny Homes, RV Resort & Camping Resort

Location: [Location] Department: Finance & Accounting Reports To: Director of Finance / Chief Financial Officer Employment Type: Full-Time

About Island Oaks

Island Oaks is a premier Tiny Home, RV, and Outdoor Hospitality Resort dedicated to creating unforgettable guest experiences through exceptional accommodations, outstanding service, and innovative recreational offerings. As a growing destination resort, we blend hospitality, recreation, and community to provide guests with a unique escape while delivering strong financial performance and sustainable growth.

We are seeking a talented, detail-oriented, and proactive Staff Accountant to join our team. This position is ideal for a motivated accounting professional who thrives in a dynamic hospitality environment and enjoys contributing to operational and financial excellence. The Staff Accountant will play a critical role in maintaining the organization's financial integrity, supporting strategic decision-making, and ensuring compliance with accounting standards and regulatory requirements.

Position Summary

The Staff Accountant is responsible for preparing, analyzing, and maintaining financial records to accurately track the organization's assets, liabilities, revenues, expenses, payroll activity, accounts payable, accounts receivable, and cash flow. This role ensures timely and accurate financial reporting, reconciliations, revenue recognition, financial compliance, and support of budgeting and audit activities.

The ideal candidate combines strong technical accounting expertise with analytical thinking, exceptional attention to detail, and the ability to work collaboratively across departments in a fast-paced hospitality and resort environment.

Essential Duties and Responsibilities

Financial Reporting & General Accounting

• Maintain and reconcile the general ledger to ensure accuracy and completeness of financial records.

• Prepare monthly, quarterly, and annual financial statements, including:

• Balance Sheets

• Income Statements

• Profit & Loss Statements

• Cash Flow Reports

• Assist in monthly and year-end closing procedures.

• Record journal entries and account adjustments.

• Perform variance analysis and identify trends impacting operational performance.

• Prepare and maintain supporting schedules for financial reporting.

Accounts Payable & Purchasing

• Review, code, and process vendor invoices.
• Ensure timely and accurate payment of invoices.
• Reconcile vendor statements and resolve discrepancies.
• Monitor purchasing transactions and maintain appropriate documentation.
• Coordinate with department leaders regarding purchasing approvals and budget compliance.

Accounts Receivable & Revenue Management

• Manage accounts receivable processes, collections, and account aging.

• Verify daily revenue activity from:

• RV Site Rentals

• Tiny Home Rentals

• Camping Reservations

• Retail Operations

• Recreation and Amenity Revenue

• Ensure proper revenue recognition in accordance with accounting standards.

• Research and resolve billing discrepancies.

Cash Management & Reconciliations

• Perform monthly bank reconciliations.
• Verify cash receipts, deposits, and electronic transactions.
• Reconcile credit card transactions and merchant accounts.
• Analyze cash variances and investigate discrepancies.
• Maintain accurate records of cash disbursements and deposits.

Payroll Accounting

• Record payroll entries and reconcile payroll-related accounts.
• Ensure payroll expenses, taxes, and benefits are properly recorded.
• Support payroll audits and reporting.
• Assist with payroll-related reconciliations and reporting requirements.

Compliance, Audit & Tax Support

• Assist in preparing documentation for external audits and financial reviews.
• Coordinate with auditors and provide requested financial records.
• Prepare and file applicable tax reports and supporting documentation.
• Ensure compliance with federal, state, and local regulations.
• Maintain internal controls and support risk management initiatives.

Systems & Process Improvement

• Support accounting software administration and enhancements.
• Recommend process improvements that increase efficiency, accuracy, and financial transparency.
• Assist with implementation of new financial systems and reporting tools.
• Develop and maintain accounting procedures and best practices.

Budgeting & Analysis

• Assist leadership with budgeting and forecasting activities.
• Monitor departmental spending against budget targets.
• Provide financial analysis to support business decisions and operational planning.
• Participate in special projects, growth initiatives, and strategic planning efforts.

Additional Responsibilities

• Collaborate with operational leaders across the resort.
• Support special accounting projects and business initiatives.
• Perform additional duties as assigned to support organizational success.

Qualifications

Required Education & Experience

• Bachelor's Degree in Accounting, Finance, or a related field required.
• Minimum of three (3) years of progressive accounting experience.
• Experience with general ledger accounting, AP, AR, bank reconciliations, and financial statement preparation.
• Hospitality, resort, hotel, campground, RV resort, vacation rental, or property management accounting experience strongly preferred.

Preferred Qualifications

• CPA designation or CPA candidate preferred.
• Experience with hospitality property management systems and accounting software.
• Experience with multi-entity accounting and revenue recognition.
• Knowledge of sales and occupancy tax reporting.
• Advanced Excel skills including pivot tables, VLOOKUP/XLOOKUP, and financial modeling.

Knowledge, Skills & Abilities

The successful candidate will demonstrate:

• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Exceptional analytical and problem-solving skills.
• Excellent verbal, written, and interpersonal communication abilities.
• High level of integrity, professionalism, and confidentiality.
• Strong organizational and time-management skills.
• Ability to prioritize multiple projects and meet deadlines.
• Advanced attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with accounting and financial management software.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Commitment to continuous improvement and operational excellence.

What Makes This Opportunity Unique

At Island Oaks, our accounting team is more than a back-office function. The Staff Accountant is a trusted business partner who helps drive financial performance, operational efficiency, and long-term growth. This role offers the opportunity to work closely with executive leadership, influence business decisions, and contribute to the success of one of the region's most unique outdoor hospitality destinations.

We offer:

• Competitive salary
• Performance-based bonus opportunities
• Health, Dental, and Vision benefits
• Paid Time Off and Holiday Pay
• Professional development opportunities
• Career growth within a rapidly expanding organization
• Collaborative and supportive work environment
• Employee discounts and resort perks

Physical Requirements

• Prolonged periods of sitting and working at a computer workstation.
• Ability to occasionally lift and carry up to 15 pounds.
• Ability to navigate resort property as needed for operational and financial reviews.
• Must be able to communicate effectively in person, by phone, virtual meetings, and email.