Staff Accountant

The Staff Accountant is responsible for overseeing and executing critical accounting functions to ensure the accuracy, integrity, and timeliness of financial reporting for a fast-paced contract manufacturing operation. This role serves as a key member of the accounting team, assisting managing general ledger activities, month-end and year-end close processes, balance sheet reconciliations, financial analysis, accounts payable oversight, corporate credit card administration, and cash disbursement activities. This is generally an on-site role with some flexibility.

The ideal candidate possesses strong manufacturing accounting experience, excellent analytical skills, thorough knowledge of U.S. GAAP, and the ability to partner effectively with operations, procurement, supply chain, and senior management to support the company's financial objectives.

Essential Duties and Responsibilities

General Accounting & Financial Reporting

* Participate in month-end, quarter-end, and year-end close activities.
* Prepare and review journal entries, accruals, and adjusting entries.
* Maintain the general ledger and ensure accuracy of all financial transactions.
* Reconcile balance sheet and income statement accounts on a monthly basis.
* Ensure compliance with Generally Accepted Accounting Principles (GAAP).
* Support management reporting and KPI development.
* Assist in preparing monthly, quarterly, and annual financial reporting packages.

Accounts Payable Management

* Oversee the full-cycle Accounts Payable function.
* Review vendor invoices for accuracy, proper approval, coding, and compliance with company policies.
* Ensure timely processing of invoices and vendor payments, 3 way and 2 way matching.
* Reconcile vendor statements and resolve discrepancies.
* Maintain vendor master records and supporting documentation, including standardization of net terms and analysis of vender terms across all venders.
* Monitor AP Aging reports, ensure accounting system has up to date net terms and investigate outstanding balances.
* Coordinate vendor communication regarding payment status and account inquiries.
* Prepare and review annual 1099 reporting requirements.
* Develop and maintain AP procedures and internal controls.

Check Runs & Payment Processing

* Prepare, review, and process weekly and ad hoc check runs.
* Coordinate ACH, wire transfers, and other electronic payments.
* Verify payment approvals and supporting documentation prior to disbursement.
* Maintain payment registers and supporting records.
* Ensure compliance with company cash management policies and internal controls.
* Assist in forecasting upcoming cash disbursement requirements.
* Reconcile payment activity to bank accounts and the general ledger.

Corporate Credit Card Administration

* Administer the company corporate credit card program (Experience 3rd Party credit card platforms).
* Review an