Staff Accountant

We have an excellent Staff Accountant opportunity at a growing manufacturing business. The Staff Accountant will be responsible for managing customer accounts, ensuring accurate invoicing, and maintaining financial records related to accounts receivable. This role will collaborate with other departments and provide exceptional customer service while tracking payments, resolving discrepancies, and supporting the company’s financial operations. Responsibilities include but are not limited to the following:

Month End Closing Process

• Perform daily bank reconciliations to ensure all transactions are recorded accurately.
  
• Perform pre-closing account analyses.
  
• Post journal entries.
  
• Perform account reconciliations (e.g., reconcile the accounts receivable ledger to ensure accurate reflection of payments and invoices).
  
• Prepare and analyze any reports included in the month end closing process.
  

• Gather and provide documents, records and analyses requested by third-party financial institutions including lenders and equity holders.
  

• Generate and send invoices to customers.
  
• Record customer payments in the accounting software.
  
• Apply payments to customer accounts and maintain accurate records.
  
• Track CIA (Cash in Advance) customers and their respective balances.
  
• Ensure that customer terms are updated in Business Central and approved terms are correctly reflected.
  

Customer Account Management

• Maintain and update customer account information.
  
• Ensure all payments are applied accurately and resolve any account discrepancies.
  
• Communicate with sales and production teams regarding customer account statuses related to shipments.
  
• Tracking and Resolving Outstanding Invoices.
  
• Monitor accounts for outstanding balances and follow up on past-due invoices.
  
• Contact customers via phone, email, or mail to address overdue payments.
  
• Escalate collection issues as necessary and collaborate with internal teams to resolve payment issues.
  
• Respond to customer inquiries related to billing, payments, and account status promptly and professionally.
  
• Address and resolve payment discrepancies and customer concerns efficiently.
  

Data Management

• Accounts payable invoice coding including preparing payment schedules and maintaining coding guides.
  
• Gathering inputs for fixed assets system.
  
• Maintaining freight and production logs.
  

Assist with Special Projects

• Fixed assets inventory.
  
• Assist in Physical Inventory Counts.
  
• Data and Trend Analysis.
  
• Ad-hoc reporting.
  

Requirements

• Bachelor’s degree in accounting, finance, or related field.
  
• 3+ years of experience in accounting or accounts receivable.
  
• Proficiency in accounting software
  
• Experience w​ith Business Central is a plus.
  
• Proficient with Excel.
  
• Possess a high-level ability in organizational skills and attention to detail.
  
• Excellent communication skills, both written and verbal.
  
• Ability to work independently and as part of a team.
  
• Familiarity with AR best practices and reconciliation procedures.