Staff Accountant

STAFF ACCOUNTANT

FULL TIME, Non-Exempt

ABOUT US:

OPPORTUNITY AT A GLANCE:

• Prepare asset entries in an asset management system to be reviewed by the director of accounting for accuracy.
• Maintain asset records and associated depreciation for both tangible and intangible assets.
• Enter and maintain finance lease data into an external lease management system.
• Apply GL coding to credit card charges using a credit card expense management system with the end goal of providing a summarized journal entry to be posted to our ERP system.
• Assist users with general credit card inquiries and convey company rules for new users.
• Maintain user company credit card activity, individual user limits, and request credit vendor payments using an external expense management program.
• Process employee travel expense reports in expense management program and generate regular journal entries to transfer that information to our ERP general ledger.
• Calculate realized and unrealized gains for investment accounts on a monthly basis and prepare associated journal entries to post to our ERP general ledger.
• Prepare annual deliverables for related business entities including trial balance, income statement, balance sheet, and other miscellaneous reports.
• Calculate expense allocations to related business entities.
• Communicate directly with banks, investment firms, and other external customer service groups to assist the organization in resolving issues we come across in our accounting systems.
• Process cash transfers, prepare ACH/wire templates and payments for approved payments.
• Prepare company cash sheet daily by navigating bank and investment portals online.
• Reconcile cash and investment accounts on a monthly/quarterly/annual basis against monthly statements provided by the related institutions.
• Reconcile asset accounts on a monthly/quarterly/annual basis against reports generated by our asset management program.
• Compile and provide requested materials during the annual financial audit.
• Stock certificate management: Create new stock certificates, process voided certificates, and maintain the stock ledger.
• Backup Accounts Receivable duties, when needed, including customer invoicing, cash application, collections follow-up, aging analysis, and related journal entries/reconciliations.
• Backup AP Specialist when needed by doing the following: Vendor entry, prepare weekly check run, enter AP invoices, matching of receipts made against PO’s to related invoices, process returns, negotiating vendor terms, W-9 solicitation, and 1099 processing.

KNOWLEDGE & SKILLS THAT ARE REQUIRED TO FULFILL THE ESSENTIAL FUNCTIONS:

• 5+ years of accounting experience including substantive knowledge and understanding of general ledger accounting, journal entries, and month-end closing processes
• A working knowledge of fixed assts, depreciation and experience performing account reconciliations
• Excellent oral and written communication skills
• Strong organizational skills and exceptional attention to detail and accuracy

REQUIRED EHTICAL QUALITIES AND PROFESSIONAL CONDUCT:

• Unquestionable integrity and honesty in handling financial records, cash, assets, stock certificates, and confidential company information
• Strict adherence to company policies, internal controls, and applicable accounting standards (GAAP)
• Commitment to confidentiality regarding financial data, employee information, vendor details, and sensitive transactions
• Willingness to escalate discrepancies, errors, or potential control issues promptly and transparently
• Professional judgment and ethical decision-making when dealing with banks, vendors, employees, and external auditors

KNOWLEDGE & SKILLS THAT ARE PREFERRED TO FULFILL THE ESSENTIAL FUNCTIONS:

• Bachelor’s degree (Business, Accounting) or equivalent work experience and a related associate’s degree
• Experience using Emburse expense management program
• Experience using BNA asset software
• Experience using Epicor ERP system

• Hybrid work environment (work-at-home and in-office)
• This position may require occasional extended work hours to properly perform the necessary tasks

• The employee must be able to work on a computer workstation for extended periods of time requiring the ability to hear, have visual acuity, and have manual dexterity.  This position is an office-based position with limited travel and lifting requirements that would be rare to the role.

• You will report directly to the Director of Accounting.

• 3 weeks of paid vacation per year, plus a generous sick time policy
• 10 paid holidays per year
• Generous medical insurance
• Dental and vision coverage
• 401(k) plan with a match
• Learning & development is strongly encouraged
• Remote friendly work environment
• Beautiful campus and generous office space
• On-site workout facility
• Tuition Assistance Program