Staff Accountant
Position Overview
A confidential client of Ultimate Staffing is seeking a detail-oriented and experienced Staff Accountant to join their growing team. This role will support key accounting functions including payroll, accounts receivable, general ledger maintenance, and financial reporting. The ideal candidate is highly organized, technically skilled, and thrives in a collaborative, fast-paced environment.
Key Responsibilities
Payroll Administration
- Process biweekly payroll using ADP, including review, approval, and reporting
- Troubleshoot payroll issues and support supervisors with inquiries
- Coordinate closely with HR on payroll changes, terminations, and compliance
- Import payroll data into NetSuite and manage intercompany billing entries
- Ensure proper configuration of payroll systems, including benefits and holiday programs
- Prepare and submit quarterly reports through BLS
Accounts Receivable & Cash Management
- Monitor and reconcile AR/AP data imports into NetSuite from integrated systems
- Set up new customer accounts and maintain system accuracy
- Generate and distribute monthly statements to customers
- Apply customer payments and manage remote bank deposits
- Maintain vendor-related AP tracking for select accounts
- Manage banking activities, including wires, positive pay, and account access
System & Process Support
- Serve as a NetSuite liaison, troubleshooting system issues and coordinating with support teams
- Maintain and update vendor, customer, and account information within systems
Tax & Compliance
- Prepare and file Sales & Use Tax returns through the CDTFA website
- Ensure timely payments and compliance with applicable regulations
General Accounting Functions
- Record daily financial transactions and maintain general ledger accuracy
- Perform account reconciliations, including bank and credit card statements
- Assist in preparing monthly, quarterly, and annual financial reports
- Support internal and external audits by gathering documentation and analysis
- Assist with tax preparation and compliance with federal, state, and local laws
- Contribute to budgeting and forecasting activities
Process Improvement
- Evaluate accounting workflows and recommend improvements to enhance efficiency and accuracy
Education & Experience
- Bachelor's degree in Accounting, Finance, or related field
- 5+ years of progressive accounting experience
Technical Skills
- Proficiency in accounting software (NetSuite preferred; experience with QuickBooks, SAP, or Oracle a plus)
- Advanced Microsoft Excel skills
- Strong understanding of GAAP and financial reporting requirements
- Working knowledge of tax regulations and compliance
Core Competencies
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Analytical mindset with strong problem-solving abilities
- Effective communication and ability to collaborate cross-functionally
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.