Staff Accountant

We are seeking a highly motivated and detail-oriented Staff Accountant to join our dynamic finance team. In this role, you will be responsible for managing vendor payments, client invoicing, and account reconciliation, ensuring the accuracy of our financial records in QuickBooks Online. You will play a crucial role in maintaining the financial health of our organization and will have the opportunity to contribute to process improvement initiatives; below is an overview of some of the responsibilities.Accounts Payable (AP): Process, verify, and reconcile invoicesMaintain accurate vendor records, including W-9s and payment termsEnsure accurate expense coding and budget alignmentObtain department approvals for invoices and paymentsMonitor AP aging reports and ensure timely paymentsPrepare and process vendor payments (electronic and checks)Manage AP HubSpot tickets and inquiriesAssist with month-end close and prepare audit documentationAccounts Receivable (AR) & Invoicing: Generate and process client invoices accuratelyMonitor and reconcile AR accounts, ensuring timely collectionsManage AR HubSpot tickets and address customer inquiriesTrack AR aging reports and assist with collectionsEnsure invoices comply with contracts and billing requirementsCollaborate with internal teams to resolve discrepanciesCompany Credit Card & Expense Management: Monitor and reconcile company credit card transactionsEnsure receipts are attached to transactionsFollow up on missing receipts and resolve discrepanciesEnsure proper expense classification for credit card purchasesStreamline credit card expense tracking and suggest improvementsExcel & Financial Reporting: Utilize Excel for financial reporting, reconciliations, and data analysisUse Excel formulas, pivot tables, and data analysis toolsAssist with cash flow tracking, budgeting, and forecastingProcess Improvement & Efficiency: Analyze AP and AR workflows for automation opportunitiesImprove financial accuracy and reporting processesStandardize vendor onboarding and documentationEnhance credit card and expense reconciliation processesRequirements: 2-4 years of experience in accounting, accounts payable, or accounts receivableProficiency in QuickBooks OnlineStrong Excel skills (formulas, pivot tables, data analysis)Experience using HubSpot for AP/AR ticketing is a plusKnowledge of financial reporting, invoicing, and reconciliationsStrong attention to detail, accuracy, and organizational skillsExcellent problem-solving and workflow improvement abilitiesAbility to work independently and collaborativelyBenefits: Medical, Dental, and Vision Insurance401(k) with company matchGenerous PTO and paid holidaysProfessional development opportunitiesEmployee assistance programCompany-sponsored events and activitiesHybrid Work Environment (One week in office per month)Pay Range: $22-25/hourSeniority level: AssociateEmployment type: Full-timeJob function: Accounting/Auditing and FinanceIndustries: IT Services and IT Consulting#J-18808-Ljbffr