Staff Assistant - 6 month contract

The Hollister Group, Inc.

Cambridge, MA

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JOB DETAILS

SALARY

$65,000

SKILLS

Administrative Skills, Administrator Documentation, Astronomy, Communication Skills, Desktop PC, Documentation Review, Enterprise Applications, Event Management, Financial Policies, Leadership, Logistics, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Word, Multitasking, Office Management, Organizational Skills, Presentation/Verbal Skills, Project Tracking, Project/Program Coordination, Purchasing/Procurement, Record Keeping, Schedule Development, Slack, Space Science, Staff Policies, Time Management, Travel Planning, Writing Skills

LOCATION

Cambridge, MA

POSTED

17 days ago

Staff Assistant – 6 month contract!!

Overview:
Our client, a leading research institution dedicated to advancing knowledge in astronomy and space sciences, is seeking a highly organized and proactive Staff Assistant to join their team. This pivotal role provides essential administrative and logistical support to ensure the smooth launch and operation of a new outreach program. If you excel at multitasking, managing schedules, and supporting scientific initiatives, this is your chance to contribute to groundbreaking work at an internationally renowned organization.

Onsite Expectations: Fully Onsite

Compensation: $30-32/hr

Responsibilities:
• Facilitate scheduling, coordinate travel plans, and organize logistics for program activities, outreach events, and meetings.
• Prepare and process administrative documents such as travel authorizations, requisitions, and personnel requests with accuracy.
• Serve as Timekeeper, tracking hours and maintaining compliance with relevant policies for assigned staff.
• Gather and review documents to ensure they are complete and accurate for processing.
• Manage and respond to emails, calendar appointments, and scheduling requests for the Executive Director and team.
• Record meeting minutes and update project timelines to monitor progress and deadlines.
• Arrange event logistics for outreach and program launch activities.
• Oversee documents requiring approval and signature endorsements from leadership.
• Assist in coordinating special projects and office events to support team initiatives.
• Collaborate with other administrative staff to optimize workflow and task delegation.

Requirements:
• Proven ability to manage complex schedules and logistics efficiently.
• Strong familiarity with office management practices and maintaining detailed records.
• Knowledge of travel, procurement, and fiscal policies.
• Excellent written and verbal communication skills.
• Adept at using desktop and enterprise applications including MS Word, MS Excel, Google Suite, and communication tools such as email and Slack.
• Demonstrated organizational and time-management skills.
• Education: High school diploma or equivalent required; associate or bachelor’s degree preferred.

Our Commitment to Inclusion & Belonging
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

#HGP
#LI-RK1

About the Company

The Hollister Group, Inc.

The Hollister Group, Inc. is a women-owned staffing consultancy built around four core values - open communication, passion, integrity, and community. Hollister takes an unparalleled approach to partnering with clients and talent to support them in realizing their personal and business goals. Our over 30 years in business is a testament to the value and energy we place in delivering a consistent experience of excellence and in focusing on the long-term relationship rather than the short-term transaction. This inspires the approach to everything we do. Our Staffing division partners with companies to transform the recruiting process, supporting them to easily recruit, select, and hire the right-fit talent. We collaborate with talent as hands-on advocates, supporting them fully throughout the hiring process. Our goal is extraordinary and sustained success for both hiring companies and talent. Our Staffing clients experience transparent communication and unparalleled ongoing support. Our Cultures division helps organizations with people-centric leaders at the helm to develop effective teams, maximize individual contribution, and transform their work culture to allow for sustainable creativity and impact. Our Cultures clients experience uncommon systemic transformation.

COMPANY SIZE

50 to 99 employees

INDUSTRY

Staffing/Employment Agencies

EMPLOYEE BENEFITS

Paid Sick Days, Performance Bonus, Prescription Drug Coverage, Professional Development, 401K, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Work From Home, Game Rooms, Life Insurance

FOUNDED

1988

WEBSITE

https://hollistergroup.com

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