CLARK ATLANTA UNIVERSITY
Job Description
Position Title: Staff Assistant
IDepartment: Biological Sciences Reports To: Chair, Biological Sciences
The following statements are intended to describe the general nature and level of work to be performed and are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All duties listed are essential functions for the position. It is understood that other related duties may be assigned.
General Function (Description): The Staff Assistant's work involves assisting with the planning and operations of the Department of Biological Sciences. Under general supervision, the Staff Assistant performs a variety of specialized and complex administrative duties. These duties include:
• Processing forms • Reviewing and processing applications or proposals • Maintenance of records • Responding to inquiries • Preparing reports • Maintaining databases • Preparing budgets • Coordinating meetings • Coordinating conferences and special events
Works closely with staff of Health Professions Advising Unit to assist pre-health biology majors. The Staff Assistant performs all necessary administrative and clerical work required to support the functioning of the department.
Examples of Duties and Responsibilities: Provides leadership, trains, and monitors work of less experienced staff or assigned students Responds to complaints and requests for information Uses independent judgment, discretion, and initiative to review and prioritize data and reports for the chair Maintains critical and confidential databases Arranges meetings and conferences and assists in agenda preparation Maintains departmental records, prepares ePAFs, requisitions, clerical duties, maintain and monitor record of departmental expenses, prepare travel requisitions/reimbursements, and other administrative duties
Knowledge, Skills, and Abilities: Performs work in an accurate and efficient manner Types accurately and pays attention to details Knowledge of basic office policies and procedures Effective oral and written communication skills Effective time management and organizational skills Knowledge of Microsoft Office Programs such as Word, Excel, Power Point, Outlook, and Teams Able to work independently Ability to get along well with others (students, faculty, staff, visitors) and to work effectively in a team Exhibits professional behavior at all times Responds appropriately to constructive advice aimed at improving job performance Exhibits punctuality with respect to working hours Exhibits consistent and required attendance with respect to working days Knowledge of current computer technology and software packages
Minimum Hiring Standards: Education: Bachelor's degree preferred; High School Diploma with 3 years administrative experience acceptable Years of Experience: 3 years or more of administrative experience preferred Years of Management/Supervisory Experience: Negotiable
Clark Atlanta University is an Equal Opportunity/Affirmative Action Employer