Staff Assistant – Center for Wholeness and Wellness

Job Details

Department: Administrative Support

Job Type: Staff

Status: Non-Exempt

Deadline: Until Filled

Reports to: Associate Dean of Wholeness and Wellness and Director of Student Health Services

FLSA Classification: Non-exempt, Full-time, 40 hours/week, 52 weeks per year

Position Summary:

The Center for Wholeness and Wellness Staff Assistant supports both Student Health Services and the Center for Counseling and maintains the clerical responsibilities for the operations of both, as a dynamic member of the team

Nature of Duties & Responsibilities:

In addition to reception duties in Student Health Services and The Center for Counseling:

• Provides clerical and telephone support for the administrator and other office staff
• Processing, maintaining and releasing medical records
• Billing and general ledger
• Scheduling student appointments
• Assisting with student health insurance claims
• Managing statistical databases for departmental and State reports
• Handling routine interdepartmental and off-campus business matters
• Updating departmental web pages
• Create and maintain semester schedule for all counselors
• Screens Health Services Required Admission Documents for completion and compliance
• Supervising and managing the schedule and workload of the student worker
• Perform clerical functions such as distribution of mail, photocopying, updating & maintaining forms, filing and ordering supplies
• Other duties as assigned

Experience and Training:

1-2 years clerical and reception experience (medical office experience preferred); strong working knowledge of Microsoft Office programs as well as high computer literacy; excellent written and oral communication skills; ability to multitask and prioritize; understanding the confidentiality of HIPPA laws & requirements, strong interpersonal skills a must.

Supervision Received:

Specific instructions from supervisors and standardized procedures.

Supervision of Others:

Oversees student worker

Education:

High school education or equivalent with courses in business practices preferred.

Other Requirements:

A committed and dynamic Christian faith is vital along with the ability to support the University's theological position, lifestyle standards and mission.