Administrative Skills, Adobe Acrobat, Advertising, Channel Marketing, Communication Skills, Copying Machines, Customer Support/Service, Detail Oriented, Document Management, Documentation, Equipment Maintenance/Repair, Facilities and Maintenance, High School Diploma, Housekeeping/Cleaning, Inventory Management, Microsoft Office, Newsletter, Office Equipment, Online Recruiting, Order Supplies, Photography, Presentation/Verbal Skills, Purchasing/Procurement, School Attendance, Social Media Marketing, Systems Maintenance, Team Player, Telephone Skills, Writing Skills
Staff Assistant
Apply now Job no: 504077
Department: Graduate School
Work type: Staff Full-time Non-Exempt
Location: Alabama
Categories: Administrative - Clerical
Purpose of the Position:
The University of Alabama in Huntsville's Graduate School and Office of International Services seeks a detail-oriented, motivated, and energetic person to work in an exciting, fast-paced setting. The Staff Assistant will provide professional and friendly front-facing, day-to-day administrative support while working closely with faculty, staff, and students in a team environment.
Duties/Responsibilities
- Represent the unit as the first point of contact and provide reception duties, including answering phones, greeting visitors, and monitoring/responding to various email accounts
- Answer general student questions for both international and graduate school populations
- Provide basic inquiries to determine the routing of visitors, phone calls, emails, and general questions to the appropriate staff
- Assist International Services with obtaining documentation in preparation for the arrival of students
- Independently compose various forms of correspondence
- Provide administrative support as needed, including reserving conference rooms and assisting with scheduling and preparation for various meetings
- Process travel paperwork and manage documentation
- Maintain an ongoing inventory of office equipment
- Coordinate with staff in placing orders for office supplies
- Maintain the filing system for the front office
- Maintain the function of the copy machine, placing service calls as needed
- Place service calls for housekeeping and facilities maintenance as needed
- Advertise and promote the unit's student events utilizing various social media/marketing channels to maximize staff, faculty, and student participation and attendance
- Assist with digital fliers, advertisements, announcements, newsletters, and photography for the unit
- Assist with online admissions recruiting meetings and Lunch-and-Learn recruiting events
- Assist, as needed, with other events hosted by the unit
Minimum Requirements:
- High school diploma, one year of experience in an administrative, customer service, or receptionist role, or an equivalent combination of education and experience.
- Excellent written and verbal communication skills
- Professional knowledge of Microsoft Office and Google suites
- Willingness to work collaboratively with multiple team members
Desired Qualifications:
- Bachelor''s degree
- 1-3 years of full-time, verifiable customer service or administrative work experience
- Knowledge of Banner, Banner Xtender, Zoom, Adobe Acrobat, Canva
Published Salary (if available):
$35,000 - $37,000
Advertised: Jun 30 2026 Central Daylight Time
Applications close:
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Current Opportunities
Position Location Closes Staff Assistant Alabama The University of Alabama in Huntsville's Graduate School and Office of International Services seeks a detail-oriented, motivated, and energetic person to work in an exciting, fast-paced setting. The Staff Assistant will provide professional and friendly front-facing, day-to-day administrative support while working closely with faculty, staff, and students in a team environment.
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University of Alabama in Huntsville